Account Assistant

Responsibilties

• Ensure internal control.
• Advice management on prudent utilization of resources with the goal of maximizing the profitability of the company.
• Monitor ongoing sales and services, Receive complete sales/services from sales department.
• Verify accuracy and completeness of all required information including current pricing, extension, waivers from suppliers, discount applied.
• Code sales orders with account numbers by sales /product classification for the cost of goods sold. Keypunch post sales orders and other accounting information into computerized/digitalized accounting system. Print billing daily and send/deliver to customer.
• assist to preparemonthly bank reconciliation for all accounts, verify accuracy of bank statements and resolve questions or problems, maintain integrity of cash balance and cash flow system.
• Monitor incoming and outgoing cheques, maintain a cheque register.
• Receive cheques and prepare deposit slips.
• Prepare and post remittance advices for posting cheques received.
• Update and review aged receivables for unpaid balances. Secure receivables from clients, communicate with customers regarding their billing and assist the management with collections.
• Assist and prepare Trial Balance, profit and loss, Management Reports and similar documents.
• Assist in co-coordinating, prepare year-end audit, preparation of schedules and documents for independent auditors. Also actively assist and monitor stock taking exercise which is perpetual and quarterly.
• Assist in ensuring that all accounting documents are kept updated and in a proper manner.
• Implement up-to-date reporting standard i.e IFRS International Finance Reporting Standard.
• Advice management on prudent utilization of resources with the goal of maximizing the profitability of the company.
• Handle tax management.
• Maintain general and subsidiary ledger on all related accounts with proper documentations and records of all the company’s transactions.
• Review entries to the general and subsidiary ledgers to assure accuracy and compliance with company’s accounting principles and global accounting standards.
• Monitor ongoing sales and services, Receive complete sales/services from sales department.
• Verify accuracy and completeness of all required information including current pricing, extension, waivers from suppliers, discount applied.
• Assist to prepare monthly bank reconciliation for all accounts, verify accuracy of bank statements and resolve questions or problems, maintain integrity of cash balance and cash flow system.
• Monitor incoming and outgoing cheques, maintain a cheque register.
• Receive cheques and prepare deposit slips.
• Prepare and post remittance advices for posting cheques received.
• Update and review aged receivables for unpaid balances.
• Secure receivables from clients, communicate with customers regarding their billing and assist the management with collections.
• Verify monthly totals of sales, sales history, returns and allowances.
• Maintain a cash receipt journal. Coordinate closely with Accounts Supervisor.
• See to the maintenance of V.A.T Value Added Tax and other statutory taxes in a timely fashion.
• Assist and prepare Trial Balance, profit and loss, Management Reports and similar documents.
• Supervise preparation of payroll. Assist in processing and prepare payroll cheques and reports.
• Assist to prepare monthly PAYEE and remit in a timely fashion.
• Assist in co-coordinating, prepare year-end audit, preparation of schedules and documents for independent auditors. Also actively assist and monitor stock taking exercise which is perpetual and quarterly.
• Assist in ensuring that all accounting documents are kept updated and in a proper manner.
• Ensure best practice and procedures are met.

Qualifications

• Interested candidates should possess an HND / Bachelor's Degree with 1 year experience.