Direct Reports to: Finance Manager
Company: My Hello Communications Plc
Location: Addis Ababa, Ayat
Deadline: 20 Days
Application Email:
Job Summary: Account Controllermanage and control Mella accounts, M-Pesa accounts, and oversees internal controls.
Responsibilities:
Inventory & Stock Management
- Inventory Assessment: Conduct regular evaluations of obsolete stock and provide monthly decision-support reports.
- Physical Reconciliation: Oversee the reconciliation of physical stock counts against ledger records, reporting findings monthly.
- Monthly Audits: Ensure comprehensive monthly stock counts are completed and reported to the Finance Department by the 4th of the following month.
Financial Reconciliation & Revenue Assurance
- Synchronize all Bank, M-Pesa, and Safaricom Dealer account transactions with the general ledger.
- Perform regular audits to match earned revenue against actual cash collections for every item/service across all branches.
- Reconcile revenue earned during discount periods with corresponding cash collections per branch.
- Monitor and reconcile M-Pesa Working, Merchant, dealer account and Float accounts across branches and head office to ensure books are accurate.
- Track and reconcile the Safaricom Dealer account to maintain financial accuracy.
- Supervise and maintain internal control systems for all M-Pesa and Mella transactions.
Sales Incentives & Commission Management
- Oversee the accurate and timely distribution of commissions to the sales team through branch or head office channels to the right beneficiary.
- Audit and reconcile all incoming supplier incentives and outgoing sales team commissions.
General Financial Oversight & Administration
- Monitor Accounts Receivable and Payable to ensure timely collections and maintain healthy cash flow.
- Enforce rigorous filing and documentation standards for every financial transaction.
- Execute additional financial tasks and projects as directed by the Finance Manager.
Reports
Daily Reports:
- Daily Bank & M-Pesa Reconciliation: Summary of matches between the M-Pesa platform, bank statements, and agent accounts.
- Transaction Shortage or overage Alert: Immediate report of any fee discrepancies in transfer, Buy Goods, or Withdrawal transactions.
- Weekly Reports
- Branch Float Report: Current status of M-Pesa Working, Merchant, and Float accounts across all branches.
- Revenue vs. Cash Collection Summary: Comparison of revenue earned against actual cash collected per branch for the week.
- Safaricom Dealer Account Reconciliation: Weekly status of the dealer account matched to the ledger.
- Monthly Reports
- Inventory Cycle Count Results: Report on the week’s physical stock counts vs. book records and any identified variances.
- Monthly Stock Aging & Obsolescence Report: Detailed assessment of "dead stock" with recommendations for write-offs or disposal.
- Incentive & Commission Payroll: Final calculation of sales force commissions and a summary of disbursements made by branches vs. head office.
- Transaction Flow Audit: A comprehensive "leakage" report identifying total missed fees or system errors for the month.
- Internal Control Compliance Report: A summary of file documentation completeness and any breaches in Mella/M-Pesa transaction protocols.
- Full Ledger Reconciliation: Final month-end matching of all bank, M-Pesa, and Safaricom accounts to the general ledger.
- Ad-Hoc Reports
- Assigned Task Updates: Progress reports on specific activities requested by the Finance Manager.
