Basic job summary:
- The jobholder is responsible for assisting in the preparation and processing of payroll, ensuring accurate and timely salary payments, statutory deductions, and record-keeping for all University employees. The role supports compliance with labor and tax regulations and maintains confidentiality and accuracy in payroll operations.
Duties & Responsibilities:
Payroll Processing Support
- Collect and verify payroll inputs including timesheets, overtime, allowances, and deductions.
- Assist in the preparation of the monthly payroll for all staff and faculty.
- Enter payroll data into the payroll system and ensure accuracy.
Statutory Compliance and Deductions
- Calculate and process statutory deductions such as PAYE, NHIF, NSSF, and pension contributions.
- Prepare statutory returns and support timely remittance to relevant authorities.
- Assist in preparing payroll schedules for audit and compliance checks.
Payroll Record Maintenance
- Maintain accurate and updated payroll records for each employee.
- Track leave, benefits, and employee changes affecting pay e.g., promotions, terminations.
- File payroll documents in a secure and organized manner.
Payroll Reporting and Reconciliations
- Assist in reconciling payroll accounts to the general ledger.
- Generate payroll summaries, payslips, and reports as required.
- Support monthly, quarterly, and annual payroll reconciliations and audits.
Staff Support and Queries
- Address employee inquiries regarding payroll, taxes, and deductions.
- Ensure confidentiality and professionalism in handling staff payroll information.
Experience
- 1 - 3 years of experience in finance
- Good excel skills
- Strong attention to detail
Professional Qualifications
- CPA finalist, ACCA or equivalent required or in Progress
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