Our client, a leading player in the Industrial IoT space, developing AI-augmented solutions within the digital productivity, workplace safety and employee healthcare sectors, has an opportunity available for an Accounts Payable Clerk to join our lean finance team in a half-day capacity.
The successful candidate will handle end-to-end supplier invoicing, reconciliations, and follow-ups, leveraging our integrated systems (Xero, inventory management system, and ApprovalMax). This position offers an opportunity to make an immediate impact in a supportive team while contributing to the operational scalability. This position is based at their Head Office in Somerset West, reporting to the Head of Finance.
Key responsibilities:
Accounts Payable (AP):
Process supplier invoices and credit card receipts, including verification against purchase orders (POs) and delivery notes where applicable.
Handle stock supplier bills integrated from the inventory management system, ensuring accurate coding and posting in Xero.
Execute payments via batch processing or EFT, post-ApprovalMax approval, and maintain vendor relationships.
Perform bi-monthly creditor reconciliations, identifying variances and resolving queries with suppliers.
Manage the new vendor vetting process.
General Duties:
Support month-end close by preparing accruals, and reconciliations to aid the accountant.
Maintain accurate records in Xero, ensuring audit-ready trails and SARS compliance (e.g., VAT handling).
Assist with ad-hoc finance tasks, such as query resolution and process improvements, in a small-team environment.
Contribute to system enhancements where applicable.
Ad hoc tasks as needed.
Minimum Requirements:
Matric/Grade 12 with a relevant qualification (e.g., Diploma / Certificate in Accounting / Bookkeeping).
3-5 years in AP roles, ideally in engineering/manufacturing or project-based industries.
Proficiency in Xero (essential), ApprovalMax, and Microsoft Office (MS Outlook, Excel).
Familiarity with automation tools for OCR/invoice processing is a plus.
Desired competencies:
Strong attention to detail
Excellent communication (vendor-facing)
Passionate about people and their development
Ability to thrive in a fast-paced, dual-role setup
Strong problem solving and analytical skills
Diligent and firm, with high ethical standards
Numerically astute
Proactive approach to collections
Technical aptitude and ability to learn software programs
General:
We are committed to fair and inclusive hiring. All suitably qualified applicants are welcome to apply.
Preference may be given in line with our client's Employment Equity plan and applicable legislation.
Applicants must have the legal right to work in South Africa at the time of application.
Only shortlisted candidates will be contacted. If you do not hear from us within 30 days, please consider your application unsuccessful.
Please include your current remuneration (CTC), salary expectation, and notice period (optional but helpful for screening).
By applying, you consent to the processing of your personal information for recruitment purposes in accordance with POPIA.
