Administration Officer

The Administration Officer will be responsible for coordinating daily administrative activities and ensuring smooth office operations at BEFK Fully Furnished Apartments.

Roles and Responsibilities

• Coordinate daily administrative activities and ensure smooth office operations.
• Maintain and organize company records, files, correspondence and documentation.
• Manage reservations, invoices, receipts and other administrative financial records.
• Prepare financial summaries, administrative reports and other operational documents.
• Handle incoming calls, emails and correspondence from clients, suppliers and other stakeholders.
• Monitor employee attendance, maintain staff records and support administrative coordination.
• Assist with payment tracking, expense documentation and basic bookkeeping activities.
• Follow up on customer enquiries, bookings and outstanding administrative matters.
• Support management in scheduling meetings, preparing reports and coordinating office activities.
• Ensure proper documentation and confidentiality of company information.

Requirements

• Certificate or Diploma in Business Administration, Office Management, Accounting or a related field.
• Minimum of one year of relevant administrative experience.
• Computer literacy with strong record management capabilities.
• Experience managing reservations, invoices, receipts and financial summaries.
• Excellent communication and organisational skills.
• Ability to manage correspondence, employee attendance and customer follow-ups.

Responsibilities

• Coordinate daily administrative activities and ensure smooth office operations.
• Maintain and organize company records, files, correspondence and documentation.
• Manage reservations, invoices, receipts and other administrative financial records.
• Prepare financial summaries, administrative reports and other operational documents.
• Handle incoming calls, emails and correspondence from clients, suppliers and other stakeholders.
• Monitor employee attendance, maintain staff records and support administrative coordination.
• Assist with payment tracking, expense documentation and basic bookkeeping activities.
• Follow up on customer enquiries, bookings and outstanding administrative matters.
• Support management in scheduling meetings, preparing reports and coordinating office activities.
• Ensure proper documentation and confidentiality of company information.

Skills

• Computer literacy with strong record management capabilities.
• Experience managing reservations, invoices, receipts and financial summaries.
• Excellent communication and organisational skills.
• Ability to manage correspondence, employee attendance and customer follow-ups.

Qualifications

• Certificate or Diploma in Business Administration, Office Management, Accounting or a related field.

How to Apply

Job application procedure
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Interested candidates should submit the following documents:

• Application letter.
• Updated Curriculum Vitae (CV).
• Certified copies of academic and professional qualifications.
• Copy of National Registration Card (NRC).
• At least two traceable referees.
• Previous employment references, where applicable.

Enquiries: 097xxxxxxx / 097xxxxxxx