Administrative Assistant

JOB SUMMARY

The Administrative Assistant provides comprehensive administrative and clerical support to the Company Secretariat department, ensuring the efficient and timely execution of daily operations.

DUTIES AND RESPOSIBILITIES

Administrative Support  

·        Provide day-to-day administrative support to the Company Secretariat department.

·        Prepare, format, proofread and manage internal and external correspondence, reports, and presentations.

·        Handle incoming communications (emails, calls, mail) and ensure appropriate follow-up.

Board & Committee Support       

·        Assist in the coordination and organisation of board, committee, and internal meetings.

·        Assist in the follow-up of action points.

Records & Filing Management    

·        Maintain and regularly update statutory records, company registers, and secretarial files.

·        Ensure proper filing, indexing, and retrieval of documents in both physical and electronic formats.

·        Support the safekeeping of confidential and sensitive company information in line with internal policies.

Coordination & Liaison  

·        Act as a point of contact between the Company Secretariat department and internal/external stakeholders.

·        Assist in coordinating schedules, appointments, and diary management for the department.

·        Follow up on requests and ensure timely responses and delivery of required information.

Compliance & General Support  

·        Assist in ensuring that documentation and records are maintained in line with statutory and regulatory requirements.

·        Support audits or internal reviews by retrieving and organising required documentation.

·        Perform any other administrative or secretarial duties as assigned by the Company Secretary or Management.

QUALIFICATIONS

·        A Degree level from a recognized institute.

·        At least 1-2 years of related/ relevant experience.

REQUIRED SKILLS

·        Integrity and confidentiality.

·        Computer literate with good administrative planning skills.

·        Ability to communicate effectively both verbally and in writing

·        Ability to follow oral and written instructions.

·        Ability to operate standard office equipment.

·        Attention to details.

·        Good personal and problem-solving skills.