Our Promise: We move what matters most across Africa; the cargo that saves lives, feeds nations, builds infrastructure, and fuels progress. We are looking for a Sales & Technical Proposal Representative who turns Africa's toughest routes into roads of opportunity.
The Opportunity
- We are seeking a junior level 1 to 2 years sales professional with strong technology skills to join our team as a Technical Proposal Writer. The ideal candidate has demonstrated experience drafting winning, detail-oriented proposals for the Oil & Gas sector, UN agencies, NGOs, and international development organizations.
- You will lead the end-to-end proposal development process – from RFP analysis to submission – while embodying our C.A.R.E Culture.
What We Expect From You Your C.A.R.E Profile
- C – Client-Centric: You respond within 15 minutes or when needed, prioritize client needs above all, and communicate fast with urgency.
- A – Attitude: You bring solutions, not excuses. You own mistakes, stay positive under pressure, and always show initiative.
- R – Responsible: You solve problems before they reach the client and fix root causes, not just symptoms.
- E – Empathy: You listen first, then act. You understand the unique challenges of clients in Africa, and you act with ethics and real-world awareness.
Your Key Responsibilities Admin. Assistant
- Assist the proposal team in end-to-end proposal development, including formatting, editing, proofreading, and submission of documents for Oil & Gas, UN agencies WFP, UNICEF, UNDP, and international donors USAID, EU, FCDO.
- Support the analysis of RFPs, RFQs, ITBs, and call for proposals by organizing documents, tracking deadlines, and maintaining compliance checklists aligned with Shine Maritime’s logistics and supply chain capabilities.
- Help ensure that all submissions follow donor guidelines, humanitarian standards CHS, SPHERE, and UN Sustainable Development Goals by reviewing document formatting and required attachments.
- Coordinate communication and document collection with consortium partners, consultants, and sub-grantees, including scheduling meetings, sharing files, and tracking action items.
- Maintain and update the proposal CRM database, including logging past submissions, organizing boilerplate content, and recording donor intelligence.
- Support internal capacity-building efforts by preparing training materials, scheduling workshops, and documenting best practices for proposal writing.
What You Bring Admin. Assistant
- Education: Bachelor’s degree in Business Administration, Office Management, Secretarial Studies, International Development, Logistics, or a related field.
- Experience: We are looking for a detail-oriented and organized administrative professional with 1–2 years of experience in an office support or coordination role, preferably within logistics, development, or a corporate environment. You are proficient in Microsoft Office Word, Excel, PowerPoint, Outlook and Google Workspace Docs, Sheets, Drive, with a willingness to learn AI tools and proposal management software. You thrive under deadlines, communicate clearly, and enjoy collaborating across teams to ensure smooth operations.
Key Attributes:
- Strong organizational and time-management skills
- Excellent written and verbal communication
- Ability to handle multiple tasks and prioritize effectively
- High attention to detail, especially for document formatting and compliance checks
- Proactive, reliable, and comfortable working in a fast-paced environment
Your Key Responsibilities Junior Quantity Surveyor
- Support end-to-end cost estimation and bill of quantities BoQ preparation for logistics and supply chain proposals targeting Oil & Gas, UN agencies WFP, UNICEF, UNDP, and international donors USAID, EU, FCDO.
- Analyze RFPs, RFQs, ITBs, and call for proposals to identify cost-related requirements, pricing schedules, and contractual terms aligned with Shine Maritime’s logistics and supply chain capabilities.
- Ensure compliance with oil and gas / donor procurement guidelines, humanitarian standards CHS, SPHERE, and UN Sustainable Development Goals in all cost and contract documentation.
- Coordinate with consortium partners, consultants, and sub-grantees to collect pricing inputs, verify cost data, and ensure alignment with bid requirements.
- Maintain a cost database past bid pricing, supplier rates, logistics cost models, and donor intelligence to support accurate and competitive proposals.
- Support internal teams on best practices for cost estimation, contract risk assessment, and compliance with procurement regulations.
What You Bring Junior Quantity Surveyor
- Education: Bachelor’s or Diploma in Quantity Surveying, Construction Economics, Civil Engineering, or a related field.
- Experience: We are looking for a detail-oriented and analytical Junior Quantity Surveyor with 1–2 years of experience in cost estimation, BoQ preparation, or contract administration – preferably in logistics, construction, Oil & Gas, or donor-funded projects. You are proficient in MS Excel, Google Sheets, and cost estimation software or willing to learn. Familiarity with AI tools for data analysis is a plus. You thrive under deadlines, work well in cross-functional teams, and have a strong understanding of procurement compliance and contract terms.
Key Attributes:
- Strong numerical and analytical skills
- Attention to detail in cost breakdowns and compliance checks
- Ability to read and interpret RFPs, tender documents, and contracts
- Effective communication with partners and internal teams
- Proactive, ethical, and committed to accuracy
Salary Range & Benefits: Starting Ksh 20K–30K + Commissions, Bonuses & Perks, Training, Medical Cover, Vacation / Commissions typically add KSh 5K–15K based on successful bids.
