Administrator: SAICA Academy (3 Months Contract)

SAICA has embarked on an exciting transformation to become an insights-driven, technology-enabled, and AI-powered organisation. As part of our journey, we are streamlining processes, enhancing our digital capabilities, and strengthening our focus on sustainability in the accounting profession. This transformation presents an opportunity for you to grow and contribute to SAICA’s vision in a redefined, future-fit role. We are looking for passionate, skilled professionals who are eager to innovate, embrace datadriven decision-making, and help shape the future of the profession.

If you are ready to be part of this next chapter, make a meaningful impact, and you are a suitably qualified and experienced Difference Maker wanting to go further on this exciting journey, you are encouraged to apply.

Purpose of the job

The Administrator SAICA Academy provides administrative and operational support to the Head of: SAICA Academy, ensuring the smooth execution of academy activities, programmes, and initiatives. This role is responsible for coordinating training logistics, managing learner records, leveraging technology and AI for efficiency, and supporting the development of pre-qualification programmes. The incumbent will play a crucial role in streamlining processes, improving stakeholder engagement, and enhancing SAICA’s ability to deliver high-quality learning experiences.

Key/main outputs

Output 1 Administrative and Operational Support

• Provide administrative support for SAICA Academy programmes, including scheduling, coordination, and documentation
• Assist in managing learner applications, registrations, and academic records
• Process invoices, track budgets, and ensure compliance with financial and procurement policies
• Maintain digital filing systems and databases to ensure efficient document retrieval and storage

Output 2: Programme Coordination and Stakeholder Support

• Liaise with learners, training providers, and internal teams to ensure effective programme delivery
• Coordinate logistics for training sessions, exams, and assessments, including venue bookings, online platform setup, and communication with participants
• Prepare reports and presentations for programme updates, tracking learner progress and engagement

Output 3: Technology, AI, and Process Optimisation

• Leverage AI-driven tools for scheduling, data management, and workflow automation
• Assist in implementing digital solutions to improve academy operations and learner experiences
• Identify opportunities to enhance administrative processes through technology and best practices

Output 4: Compliance and Quality Assurance

• Ensure adherence to SAICA policies, accreditation standards, and regulatory requirements.
• Assist with audit preparation and maintain accurate records for compliance reporting.
• Support quality assurance initiatives to enhance training effectiveness and learner outcomes

Output 5 Policy, Research, and Best Practices

• Conduct research on global best practices in trainee development
• Review and enhance SAICA’s policies and guidelines related to trainee development and support
• Use insights from research to recommend policy updates that enhance the training ecosystem

Output 6 General Office and Team Support

• Develop impact assessment models to measure the success of trainee support initiatives
• Prepare and present reports to internal and external stakeholders, highlighting key trends and opportunities for improvement
• Prepare reports and strategic recommendations for SAICA leadership
• Implement AI-driven workflow automation and decision-support systems to enhance operational efficiency

Output 7: Embrace and drive organisational transformation

• Actively contribute to cost containment efforts by identifying opportunities for operational efficiencies, optimising resources, and ensuring value-driven decision-making in daily activities.
• Support SAICA’s transformation into an insights-driven organisation by leveraging data and analytics to enhance decision-making, improve processes, and drive continuous improvement in your area of work
• Effectively utilise digital tools and technology to enhance productivity, streamline workflows, and improve service delivery. Stay informed about new and emerging technologies relevant to your role
• Adopt and embrace AI-driven tools and automation to enhance efficiency, accuracy, and effectiveness in job-related tasks, while continuously seeking opportunities to improve processes through innovative technology solutions
• Identify and support SAICA’s management of risks related to sustainability, including environmental risks, regulatory changes and social risks and integrating them into business continuity and risk management plans