Archive Sorting Clerk
Full Time
1 day ago
Lusaka, Lusaka
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Employment Information
The Archive Sorting Clerk will be responsible for maintaining the organization and accessibility of company records. This role is crucial for ensuring efficient document management and compliance with company procedures.
Roles and Responsibilities
- Sort, classify and arrange company documents, records and files according to established filing systems.
- Organize physical archives to ensure documents are properly labelled, indexed and easily accessible.
- Review documents and records to identify missing information, duplicates and incorrectly filed materials.
- Maintain accurate records of archived documents, including file references and retrieval details.
- Retrieve and distribute requested documents to authorized departments and personnel.
- Assist in transferring, storing and maintaining records in designated archive storage areas.
- Ensure confidential company documents are handled securely and remain accessible only to authorized personnel.
- Support document scanning, digitization and electronic filing where required.
- Maintain an organized archive inventory and update filing registers.
- Identify damaged, outdated or deteriorating records and report them to the relevant supervisor.
- Ensure compliance with company document management, confidentiality and records retention procedures.
- Perform other administrative and records management duties as assigned.
Application Requirements
Interested candidates should submit their CV and relevant academic or professional qualifications in a single file attachment.
Responsibilities
- Sort, classify and arrange company documents, records and files according to established filing systems.
- Organize physical archives to ensure documents are properly labelled, indexed and easily accessible.
- Review documents and records to identify missing information, duplicates and incorrectly filed materials.
- Maintain accurate records of archived documents, including file references and retrieval details.
- Retrieve and distribute requested documents to authorized departments and personnel.
- Assist in transferring, storing and maintaining records in designated archive storage areas.
- Ensure confidential company documents are handled securely and remain accessible only to authorized personnel.
- Support document scanning, digitization and electronic filing where required.
- Maintain an organized archive inventory and update filing registers.
- Identify damaged, outdated or deteriorating records and report them to the relevant supervisor.
- Ensure compliance with company document management, confidentiality and records retention procedures.
- Perform other administrative and records management duties as assigned.
Skills
- Document sorting
- Document classification
- Filing systems
- Archiving
- Indexing
- Record keeping
- Document retrieval
- Document scanning
- Digitization
- Electronic filing
- Inventory management
- Confidentiality
- Records retention procedures
- Administrative duties
- Records management
Qualifications
- CV
- Relevant academic or professional qualifications
How to Apply
Job application procedure
Interested in applying for this job? Click here to submit your application now.
Interested candidates should submit their CV and relevant academic or professional qualifications in a single file attachment.
Subject: Name – Archive Sorting Clerk – Years of Experience
Example: Jane Phiri – Archive Sorting Clerk – 2 Years.
