WE ARE HIRING

Business Administrator

Location: Lusaka, Zambia

Employment Type: Full-Time

We are seeking a highly organized, proactive, and detail-oriented Business Administrator to join our growing team. The ideal candidate will provide administrative support across business operations, ensuring efficient coordination, accurate documentation, and smooth day-to-day office activities.

Key Responsibilities

• Manage company documentation, records, contracts, permits, and correspondence.
• Coordinate meetings, appointments, and project schedules.
• Support procurement by processing purchase orders, tracking deliveries, and liaising with suppliers.
• Prepare and compile tender and bid submissions, ensuring all supporting documents are complete and submitted on time.
• Maintain employee records, attendance registers, on boarding documentation, and payroll support.
• Process invoices, monitor receivables, manage petty cash, and maintain financial records.
• Maintain health and safety documentation, including incident reports, toolbox talks, and training records.
• Handle communication with clients, suppliers, consultants, and regulatory authorities.
• Manage office supplies, filing systems, and ensure compliance documentation remains current.
• Perform other administrative duties as assigned.

Qualifications & Requirements

• Diploma or Bachelor's Degree in Business Administration, Office Administration, Management, or a related field.
• Minimum of 2 years' experience in an administrative role (construction, engineering, branding, or related industries is an advantage).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Ability to multitask, prioritize work, and meet deadlines.
• High level of professionalism, integrity, and attention to detail.

What We Offer

• Competitive salary based on experience.
• Opportunity for professional growth and development.
• A dynamic and collaborative work environment.

Responsibilities

• Manage company documentation, records, contracts, permits, and correspondence.
• Coordinate meetings, appointments, and project schedules.
• Support procurement by processing purchase orders, tracking deliveries, and liaising with suppliers.
• Prepare and compile tender and bid submissions, ensuring all supporting documents are complete and submitted on time.
• Maintain employee records, attendance registers, on boarding documentation, and payroll support.
• Process invoices, monitor receivables, manage petty cash, and maintain financial records.
• Maintain health and safety documentation, including incident reports, toolbox talks, and training records.
• Handle communication with clients, suppliers, consultants, and regulatory authorities.
• Manage office supplies, filing systems, and ensure compliance documentation remains current.
• Perform other administrative duties as assigned.

Skills

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Ability to multitask, prioritize work, and meet deadlines.
• High level of professionalism, integrity, and attention to detail.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Office Administration, Management, or a related field.
• Minimum of 2 years' experience in an administrative role (construction, engineering, branding, or related industries is an advantage).

How to Apply

Job application procedure
Interested in applying for this job? Click here to submit your application now.

Interested candidates should submit:

• An updated CV
• Cover Letter
• Copies of relevant qualifications
• At least three professional references

Only shortlisted candidates will be contacted.

NB PLEASE STATE EXPECTED SALARY

To apply, please send your application