About the Company

Hill Bottom Properties is a leading real estate and recreational development company in Ethiopia. Established in 2007 with the launch of Hill Bottom Recreational Center, the company has since evolved into a visionary real estate developer, creating urban communities that merge luxury living, wellness, and a deep respect for Ethiopian culture.

With a strong foundation in community-oriented development, Hill Bottom Properties has built a reputation for high-quality, purpose-driven real estate projects, including high-end mixed-use developments and lifestyle-enhancing recreational facilities. Our flagship location has become a model for integrated urban living — offering residential, sports, and leisure amenities in one setting.

Job Purpose

The Contract Administrator is responsible for preparing, reviewing, coordinating, and maintaining contracts and related documentation for real estate projects and transactions. The role ensures that all contractual obligations are properly administered, compliance requirements are met, records are accurately maintained, and communication among clients, contractors, consultants, and internal departments is effectively coordinated to support successful project delivery and business operations.

Key Duties and Responsibilities
 

Contract Administration

• Administer construction and consultancy contracts throughout the project lifecycle

• Ensure compliance with contract terms, specifications, and conditions

• Maintain and manage all contract documentation and records

• Monitor contractor performance against contractual obligations

Tendering & Procurement Support

• Assist in preparation and review of tender documents, BOQs, and specifications

• Participate in tender evaluation (technical and commercial aspects)

• Support contract drafting, review, and finalization

• Ensure contract terms are clear, complete, and aligned with project requirements

Variation & Claims Management

• Review and assess variation orders and change requests

• Evaluate contractor claims (time extensions, cost variations, etc.)

• Provide recommendations on approval or rejection of claims

• Ensure all variations are properly documented and approved

Cost Control & Commercial Management

• Monitor project costs against contract values and budgets

• Verify interim payment certificates and invoices

• Support cost reporting and financial tracking

• Identify potential cost overruns and recommend corrective actions

Contract Performance Monitoring

• Track project progress in line with contract schedules

• Identify delays, risks, and non-compliance issues

• Coordinate with Project Managers and Engineers to resolve issues

• Ensure timely execution of contractual deliverables

Dispute Resolution

• Assist in resolving contractual disputes with contractors and consultants

• Provide contractual interpretation and advice to project teams

• Support negotiation and settlement of claims

Department: Engineering

Reports To: Technical Director