Conveyancing Secretary
Full Time
1 week ago
Gaborone, South-East
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Employment Information
Job Summary
- Employer: KEBABONYE BUSINESS LAW
- Job Type: Full-time
- Location: Gaborone, Botswana
- Category: Legal
- Closing Date: 2026-10-31
Key Responsibilities
- Document Preparation and Management: Drafting and preparing legal documents such as contracts, mortgage bonds, cession, title transfers, sectional titles and managing the conveyancing process from inception up to finality including but not limited to obtaining of rates and BLIRS clearance.
- File Management: Opening, closing and organizing physical and electronic files, ensuring accurate record-keeping.
- Communication and Client Interaction: Handling telephone calls, emails, and correspondence, providing updates to clients, and scheduling appointments.
- Conducting Deeds Registry and Landlord Searches: Ascertaining the status of immovable property and preparing relevant due diligence reports.
- Financial Tasks: Assisting with billing, invoicing, and financial record- keeping.
- Liaison with External Parties: Coordinating with other professionals involved in the conveyancing process, such as other law firms, banks, and the Land Registry.
- Diary Management: Managing the fee earner's calendar, scheduling meetings, and ensuring deadlines are met.
Requirements
- Organization and Time Management: Ability to manage a high volume of paperwork, prioritize tasks, and meet deadlines. Attention to Detail: Meticulous in handling legal documents, ensuring accuracy and completeness.
- Proficiency in IT: Strong skills in using Microsoft Office Suite (Word, Excel, Outlook) and potentially other legal software like Proclaim.
- Typing and Transcription: Accurate and efficient typing and transcription skills (audio and copy typing) are often required.
- Understanding of the Deeds Registry Act, Tribal Land Act Sectional Titles Act and any other relevant legislation.
- Legal Terminology: Ability to understand and use legal terminology related to conveyancing.
- Awareness of Relevant Legislation: Knowledge of relevant laws and regulations governing property transactions.
- Communication Skills: Effective verbal and written communication skills for interacting with clients, colleagues, and other parties involved in the conveyancing process.
- Customer Service Skills: Ability to provide a professional and helpful service to clients, addressing their queries and concerns.
- Teamwork: Ability to work well as part of a team, collaborating with other legal professionals.
- Resilience and Calmness: Ability to remain calm and composed under pressure, especially when dealing with tight deadlines and complex transactions.
- Problem-Solving: Ability to identify and resolve issues that may arise during the conveyancing process.
- Initiative: Ability to work independently and take initiative when required.
- Confidentiality: Maintaining the confidentiality of client information and sensitive legal documents.
How to Apply
Apply by email: ixxxxx@kebabonye.co.bw
