SPIE Services Nigeria Limited is currently looking for Decentralized Purchasing Personnel to join its work force in Nigeria.
Responsibilities shall include:
- Creation of Purchase Requests in SAP.
- Preparation of commitment for His / Her Entity below 50KUSD.
- Ensuring an appropriate and transparent competition among at least three 3 COMPANY registered vendors by running a Call for Tender CFT process prior to awarding a Purchase Order. This involves preparing the commercial, technical, and other documents for a CFT.
- Receiving and opening the tenders in strict compliance with the provision of decentralized purchasing procedure.
- Initiate and follow-up waiver validation if derogation for a Call for Tender is the only way to commit.
- Negotiate before issuing all Purchase Orders for services with value not exceeding USD 50,000.
- Create Call off Orders based on requests related to existing Contracts in UNISUP.
- Ensure that the Services Entry Sheet which translates to the Job Progress Certificate - JPC is accurately and timely created in UNISUP to allow Vendors submit their invoices for prompt payment.
- Ensure that the PO is duly signed by the authorized person in COMPANY and the Vendor representative prior to starting the service or work.
- Outside routine or frequent SERVICES within the entity and propose their coverage with an Outline Agreement for possible future Call-Off contracts.
- Prepare the contract award recommendation in accordance with decentralized purchasing procedure.
- Ensure that all contractual documentation is properly filed, archived, and uploaded to the PO in UNISUP for reference and audit purposes.
HSE RESPONSIBILITIES
- Be in constant alignment with H3SE Company rules, Procedures, Instructions, and applicable legislation
- Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installation.
- Participate actively in H3SE meetings, training sessions and drills and co-operate actively in the execution of H3SE plans.
SERVICES PERSONNEL PROFILE
- Minimum Qualification: BSc. in Engineering / Management / Social Science.
- Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
- Proficiency in MS Office Suites Word, Excel, PowerPoint
Minimum of five 5 years' experience in contract and purchasing. - Strong communication and analytical skills are necessary for a range of complex internal and external negotiations
- Capability to learn & be trained quickly on SAP/R3, SAP reporting tool and e-sourcing tool will be an added advantage.
- Requires a very good interpersonal relationship, conviviality, capacity of anticipation, analysis, and synthesis
