Executive Assistant

Duties

• The main activities of the position are to provide high-level executive and administrative support to the Country Chair, Senior Vice President and visiting executives; act as the main point of contact between senior management, employees, clients, external partners and stakeholders; liaise with headquarters regarding correspondence, travel arrangements and meeting schedules; coordinate and manage complex executive agendas
• Independently coordinate confidential meetings with government authorities and senior public officials, ensuring appropriate follow-up on required deliverables; plan and coordinate executive travel arrangements and detailed itineraries, including preparing sponsorship letters and obtaining the necessary government authorisations for corporate aircraft operations; negotiate and organise conference facilities, catering services and hotel accommodation for executive visitors, including reviewing and approving invoices for payment; prioritize incoming information and ensure its timely and accurate communication to the Country Chair
• Ensure that HSE communications are displayed across all office locations; oversee and coordinate the performance of administrative and clerical staff, acting as Team Lead for administrative support at site, including training and directing team activities; independently assess incoming correspondence and redirect it to the appropriate senior management representatives; prepare and format letters, memoranda and other internal and external communications; take meeting minutes and prepare reports and presentations for executive use
• Organise and maintain filing systems and databases, implementing improvements to information management; independently coordinate and manage residential and household operations, including events, catering, domestic staff, maintenance teams and other daily activities, negotiating terms where applicable and reviewing related invoices; and screen and direct telephone calls and correspondence to the appropriate managers or departments. The role requires excellent time-management skills, the ability to manage complex tasks within demanding deadlines, and a high level of confidentiality and discretion

Requisites

• High school diploma or bachelor’s degree in Business Administration or other relevant fields
• Minimum of 05 years’ experience as an Executive Assistant, preferably in a multinational company
• Fluency in English and Portuguese
• Knowledge of French will be considered an advantage
• Previous managerial or team leadership experience is desirable
• Excellent organisational, planning and time-management skills
• Strong written and verbal communication skills
• Ability to manage complex schedules, competing priorities and demanding workloads
• High level of confidentiality, discretion and professional judgement
• Strong interpersonal skills and ability to liaise with senior executives, government officials and external stakeholders
• Good knowledge of office administration, document management and reporting processes
• Ability to work independently, demonstrate initiative and perform effectively under pressure
• Mozambican nationality

Benefits

• The possibility of working in a Company that offers salary conditions compatible with the level of experience and level of responsibility of the role, as well as opportunities for personal development

Notes

• Only shortlisted applicants will be contacted