Executive Assistant to the Head of Mission

Executive Assistant to the Head of the Company – Executive Assistant Jobs in Lusaka FINKAP MISSION, a global leader in providing specialised expertise to improve lives affected by crises, is seeking a highly organised and proactive Executive Assistant to support the Head of Mission in Lusaka, Zambia.

This role offers an excellent opportunity for professionals interested in executive assistant jobs in Lusaka to contribute to strengthening institutional capacity and supporting humanitarian, development, and peacebuilding initiatives.

About FINKAP MISSION FINKAP collaborates with governments, international organisations, regional institutions, and partners to develop effective, inclusive, and sustainable responses to complex challenges such as conflict, climate resilience, and governance.

Through expert support and partnerships, FINKAP promotes stronger institutions and peaceful, resilient, and inclusive societies worldwide. Position Overview The Executive Assistant will provide high-level administrative, coordination, and operational support to the Head of Mission.

This role requires exceptional organisational skills, sound judgment, and the ability to manage confidential information with discretion. The successful candidate will facilitate smooth communication and coordination among FINKAP colleagues, partners, government bodies, and other stakeholders.

Key Responsibilities Executive and Administrative Support:

• Manage the Head of Mission’s calendar, appointments, meetings, and correspondence.
• Prepare briefing materials, agendas, minutes, and follow-up trackers.

Coordination and Stakeholder Engagement:

• Support coordination with government ministries, UN agencies, development partners, and civil society.
• Organise official meetings, workshops, and events.

Communication and Correspondence:

• Draft and proofread official letters, reports, and emails, ensuring professionalism and confidentiality.

Meeting and Event Management:

• Coordinate logistics, prepare meeting documentation, take accurate minutes, and support high-level event organisation.

Mission Operations Support:

• Assist with travel arrangements, administrative and financial documentation, and liaise with internal departments.

Information and Document Management:

• Maintain organised electronic and physical records, track deadlines, and support periodic reporting.

Additional Duties:

• Conduct research, prepare reports and briefing papers, represent the Head of Mission when delegated, and perform other tasks as required.
• Qualifications and Experience Bachelor’s degree in Business Administration, Public Administration, International Relations, Political Science, Development Studies, Management, or related field.
• 3–5 years of relevant experience in executive assistance, administration, programme support, or related fields.
• Proven experience supporting senior management, preferably within international organisations, government, or NGOs.
• Excellent command of written and spoken English.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Exceptional organisational and time-management skills with the ability to manage multiple priorities.
• Core Competencies Attention to detail and professionalism, especially handling confidential information.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively within a dynamic environment.
• Sound judgment, problem-solving skills, and ability to meet tight deadlines.
• High integrity, reliability, and accountability.
• Desirable Attributes Experience with the United Nations, African Union, government, international NGOs, or development partners.
• Familiarity with Zambia’s governance, humanitarian, peacebuilding, and development sectors.
• Experience organising high-level meetings, missions, and stakeholder engagements.
• Knowledge of programme coordination and reporting processes.
• What We Offer This full-time position offers a monthly salary between 60,000 and 80,000 ZMW.
• The successful candidate will gain valuable experience within an international organisation, contributing to impactful humanitarian and development efforts in Zambia and beyond.

How to Apply for Executive Assistant Jobs in Lusaka at FINKAP MISSION Interested candidates are invited to submit the following documents to cxxxxxxxxxx@gmail.com:

A detailed Curriculum Vitae (CV) A cover letter outlining suitability for the role Copies of relevant academic and professional qualifications Contact details for at least two professional referees Applications will be reviewed on a rolling basis.

Only shortlisted candidates will be contacted. FINKAP MISSION is committed to diversity, inclusion, and equal opportunity, encouraging qualified candidates from diverse backgrounds to apply.

Company FINKAP MISSION Location Lusaka, Zambia Job Type Full Time Salary 60,000 - 80,000 ZMW per month Category Administration Application Email cxxxxxxxxxx@gmail.com