Mission:
We are seeking a
highly organized, proactive, Secretary to the Director to provide
comprehensive administrative and secretarial support. The role requires strong
organizational skills, excellent communication, confidentiality, and the
ability to manage multiple priorities in a fast-paced environment. The
secretary will act as a key point of coordination between the Director,
internal teams, external stakeholders, and visitors while ensuring the smooth
day-to-day management of administrative operations.
Responsibilities:
1.
Executive Support
· Manage
the Director’s calendar, appointments, meetings, and travel arrangements.
Organize and coordinate internal and external meetings, including preparation
of agendas, meeting packs, minutes, and follow-up actions.
· Prepare
documents and files required for meetings.
· Follow
up on action plans and deadlines assigned by Management.
· Screen
and prioritize communications and information.
· Handle
sensitive and confidential information with the highest level of
professionalism and discretion.
2.
Coordination and Communication
· Act as
the first point of contact for the Director with employees, clients, suppliers,
and external stakeholders.
· Liaise
with departments to follow up on pending actions and ensure deadlines are met.
· Coordinate
visits, events, and meetings involving the Director.
· Ensure
effective communication and information flow between the Director and relevant
teams.
Profile:
· Diploma
or Degree in Secretarial Studies, Business Administration, Office Management,
or related field.
· Minimum
3–5 years’ experience in an executive assistant, secretary, or
administrative support role.
· Experience
supporting senior management or directors is highly preferred. Proficiency in
Microsoft Office tools (Word, Excel, PowerPoint, Outlook).
· Strong
written and verbal communication skills.
· Attention
to detail and strong organizational skills.
· Proactive
and autonomous.
· Ability
to work independently and proactively.
Working hours:
· 08h30
to 17h00
· May
occasionally be required to work beyond normal working hours depending on
Management’s needs.
Benefits:
· Competitive
salary and benefits package.
· Opportunity
to work in a fast-paced and dynamic environment.
· Be part
of a growing and successful company.
