TITLE: Finance and Grants Manager
PROGRAM OFFICE: Engender Health Ethiopia Country Office
REPORTS TO: Director, Finance & Operations
DUTY STATION: Addis Ababa, Ethiopia
COMPANY SUMMARY
EngenderHealth envisions a gender-equal world where all people achieve their sexual and reproductive health and rights. We believe this is essential for ensuring all people can achieve their full potential. To achieve this vision, we implement high-quality, gender-equitable programs and drive innovation through strong partnerships and inclusive practices.
EngenderHealth values diversity in lived experience, perspectives, and professional backgrounds and is committed to fostering an inclusive and equitable workplace.
JOB SUMMARY
The Finance and Grants Manager is responsible for managing day-to-day financial operations, grant administration, and reporting functions for EngenderHealth Ethiopia. S/he ensures accurate financial accounting, reviewing and verifying financial documents, budgeting, internal controls, and grant/subgrant management in line with organizational policies, government and donor regulations, and statutory requirements. S/he provides budget variance analysis and financial support to program/project teams and management to ensure effective implementation of project activities.
The Finance and Grants Manager work closely with Director of Finance & Operations, program/project teams, implementing partners, headquarters and other stakeholders to ensure timely reporting, strong financial compliance, and effective management of grants from start-up through close-out.
KEY RESPONSIBILITIES
1) Financial Management
- Manage day-to-day financial operations including accounting, transaction processing, monthly and annual closing, cash flow monitoring, budget tracking, and financial recordkeeping.
- Lead annual budgeting and periodic forecasting processes in coordination with program and operations teams.
- Ensure all financial transactions are undertaken in compliance with EngenderHealth policies, government and donor regulations, and statutory financial requirements.
- Track budget spending and provide projects leads with periodic budget variance analysis; support corrective actions where needed.
- Maintain effective internal controls, documentation systems, asset safeguarding, and compliance with audit requirements.
- Support internal, external, and donor audits by preparing schedules, documentation, and follow-up of audit findings.
- Monitor financial risks, cash flow, expenditures, and budget utilization; support corrective actions where needed.
- Serve as focal person for financial systems and timesheet management (e.g., DOVICO), ensuring accurate cost allocation and reporting.
- Supervise and support finance staff, ensuring effective performance, capacity building, and compliance with procedures.
- Maintain effective working relationships with banks, auditors, headquarters, program teams, and partners.
2) Grant and Subgrant Management
- Manage grant and subgrant processes throughout the full lifecycle, including partner identification, due diligence, agreement preparation, implementation monitoring, reporting, and close-out.
- Ensure grants and subgrants comply with donor regulations, government requirements, and organizational policies.
- Review partner financial reports, supporting documentation, advances, and liquidation requests for accuracy and compliance.
- Conduct financial monitoring site visits, compliance checks, and risk assessments of implementing partners.
- Prepare financial reports, expenditure tracking, and budget variance analyses; highlight over/under spending and recommend actions.
- Provide technical support and capacity strengthening to partners in financial management, procurement, documentation, and compliance.
3) Financial Reporting & Analysis
- Prepare, review, and submit accurate financial reports for management and regulatory bodies in a timely manner.
- Provide financial analysis and interpretation to support program implementation and management decisions.
- Monitor budget performance and expenditure trends to ensure efficient utilization of funds.
4) Other Duties
- Oversee inventory and asset tracking, including review of stock reports and reconciliation of discrepancies.
- Ensure proper documentation, safeguarding, and control of organizational assets and financial records.
- Support effective use of accounting and financial management systems (e.g., Sage X3, Peachtree or similar).
- Perform other related duties as assigned by the supervisor or the organization.
