Main Duties / Key Responsibilities

• Take ownership of the allocated creditor accounts.
• Liaise suppliers as part of the daily management of the supplier accounts.
• Processing of invoices from suppliers and purchase orders onto Pastel and Syspro.
• Ensure that invoices are correctly linked to GRNs where applicable.
• Prepare clearing agent invoice packs in line with SOPs.
• Source and check all supporting documentation.
• Prepare the relevant reconciliations within stipulated timeframes and deadlines.
• Resolve claims and queries on accounts.
• Weekly age analysis reporting.
• Ensure all cashbook processing is kept up to date.
• Ensure that cashbook balances daily.
• Generate purchase orders and sales orders on Pastel and Syspro.
• Capture GRNs on Pastel and Syspro and keep track of outstanding GRNs.
• Process inventory cost updates and stock transfers accurately where applicable.
• Maintain inventory control sheets.
• Balance inventory on a weekly basis and resolve queries.
• Reserve stock for sales orders on Pastel and Syspro.
• Process customer invoices on Pastel and Syspro.
• Process credit notes on Pastel and Syspro.
• All other tasks and related duties as expected from the employer from time to time.

• Matric
• A tertiary qualification in Accounting or Finance will be advantageous
• Minimum of 3 years’ experience in a similar role.
• Experience in dealing with foreign and local creditors.
• Experience in dealing with the financial aspects of clearing agents and shipping lines will be advantageous.
• Experience in capturing invoices in the general ledger on an accounting system.
• Intermediate to advanced Excel skills.
• Experience working on accounting systems such as Pastel and Syspro.
• Experience dealing with and resolving technical claims with suppliers.

• Ability to work independently and provide regular feedback.
• High attention to detail.
• Team player.
• Strong work ethic.
• Ability to take instruction.
• Ability to work under pressure while processing large volumes of transactions. I.e. customer invoices, sales orders, supplier invoices, purchase orders and bank transactions.
• Proficient in meeting deadlines.
• Must be organised and methodical.
• Excellent written and verbal communication skills.