Job Summary

• The Finance officer assists the Finance Manager in all the activities related to finance and cash management.

Responsibilities and Tasks
Treasury & Cash Follow-up:

• Control themanagement ofthe petty cashby thefinanceassistant
• Ensurethat thedaily physical inventory of the petty cashis accurate, and report any discrepancies tohis/her line manager
• Ensure availability of cash at base level and forecast any cash issue
• Prepare the weekly cash forecast and request at base level
• Prepare and validate any checks done at base level
• Monitor due dates for payments of contracts
• Follow-up withregular payments
• Guarantee security of the cash and confidentiality of information

Finance & Accounting Management:

• Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures
• Record all expensesmade through bankin the excel books on a daily basis, and to properly fill in the information needed date, accounting code, project, budget code, etc.
• Monitor the voucher process, and the quality of archiving of the invoices, as per the donor’s rules and regulations
• Guarantee the quality of the archiving process at base level
• Consolidate and check the accuracy of data of base accountancy.
• Prepare the monthly accounting closure for the base
• Participate in the consolidation of budget follow-ups
• Prepare the weekly financial forecast of the base, compile it, and send it tothe FinanceManager for validation
• Collect all invoices exempted from the VAT
• Issue a monthly With Holding Tax report
• Prepare the bank reconciliation at the end of each month
• Preparethe annualclosing documents for the base
• Preparethe external audit visits donor and coordination visits.

Team Management:

• Plan and supervise tasks of the team on daily basis
• Update the leave plan for the team
• With Finance manager support conduct appraisal, define and follow up objectives for team members in order to improve their performance
• Support the Finance manager in staff recruitment
• Ensure that the team complies with PUI policies and procedures

Requirements

• Language skills: Fluent in Hausa and English and any Gwoza dialect is appreciated.
• Education degree: University degree in Finance, Accounting, or another relevant degree
• Work experience: Minimum 2 yearsof experience insimilar field NGOs/private companies
• Knowledge and skills: Good analytical and writing skills
• Computer skills: Good knowledge of the MS office software includingWord,Outlook. Excellent in Excel

Assets:

• Interests
• Strong motivation to help people in need
• Accounting and finance
• Transversalskills
• Well organized
• Ability to take initiative to deal with difficulties encountered in daily work
• Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
• Autonomy, neutrality, hard worker
• Team Management
• Able to manage stress and pressure.