ABOUT US

Right to Care Zambia (RTCZ) has been at the forefront of public health innovation since our incorporation in 2016, providing high impact Technical Assistance and Direct Service Delivery in partnership with the Ministry of Health. Headquartered in Lusaka, we currently operate across four provinces i.e., Lusaka, Luapula, Muchinga, and Northern, bringing quality healthcare closer to communities.

Guided by our 202 •••••• 27 strategic plan, we are committed to strengthening health systems and improving lives through comprehensive HIV/AIDS prevention, care, and treatment, maternal and child health, and rapid epidemic response. Our integrated approach also includes malaria and TB control, public health research, Social Behaviour Change, pharmaceutical supply chain management, and addressing non-communicable diseases. As we continue to grow, we remain dedicated to excellence, collaboration, and sustainable impact in every community we serve.

ABOUT THE POSITION

QUALIFICATIONS AND EXPERIENCE

Minimum Required Qualifications and Experience:

• Part CA Zambia or Diploma in Accounting, Finance, or a related field.
• Minimum 3 years’ relevant experience in accounting or finance.
• Experience working in an NGO, donor-funded, or development organization is highly desirable.
• Paid up Member of ZICA

Desirable Qualifications and Experience:

• Bachelor’s degree in accounting, Finance, Economics, Business Administration, or a related field.
• Professional accounting qualification such as ACCA, CIMA, ZICA or equivalent is an advantage.
• Working knowledge experience using Sage Pastel Evolution
• 3-4 years hands on experience in the field of Accounting and Finance with exposure to Cashbooks, Accounts payables, Receivables and reconciliations
• Experience managing donor-funded projects and complying with donor financial requirements is an advantage.

TECHNICAL AND BEHAVIOURAL COMPETENCIES

• Strong knowledge of accounting principles, financial controls, and reporting.
• Ability to prepare monthly financial reports and reconciliations.
• Good understanding of tax, statutory deductions, and regulatory requirements.
• Proficiency in Microsoft Excel and accounting/ERP systems such as SAGE.
• Ability to analyze financial data and identify variances or irregularities
• Financial analysis and problem-solving
• Accuracy and strong attention to detail
• Integrity and confidentiality
• Good Communication and interpersonal skills
• Ability to work under pressure and meet deadlines.
• Strong compliance and internal-control orientation

KEY PERFORMANCE AREAS

• Receive, record, and submit payment request for authorization.
• Perform basic checks to ensure that each payment requisition complies to the donor/ internal policy and guidelines.
• Liaise with other departments regarding payment requisitions that are outstanding.
• Ensure that all payables and receivables payments requests are fully reconciled before payment and monthly.
• Ensure a proper and accurate filing system is constantly maintained for all payment requisitions, journals, and other reference documents
• Ensure that payment cut-off times are adhered to in the processing of payments including FX payments.
• Capture petty cash payments into the accounting system.
• Ensure that Statutory and third-party payments are done by deadline time and that they are fully processed.
• Print out or export bank statements and create a cashbook batch on Pastel reflecting the correct payment references per bank account/project.
• Ensure that bank balance revaluations are performed accordingly for all foreign currency accounts. and checked by line manager.
• Prepare the Bank Reconciliation monthly and ensure that it is signed off by the authorized persons.
• Process system supplier invoices when required paying attention to the GL code used or Prepare. AP JV for posting by line manager.
• Ensure intercompany and interbranch transactions are entered timely and accurately onto sage pastel
• Ensure that relevant provisions and accruals are entered and submitted to line manager; including statutory accruals
• Perform liquidations of accounts Receivables in timely manner
• Generate correcting entries for review and posting by line manager.
• Initiate other journals as guided by line manager.
• Prepare monthly reconciliations of payables & receivables accounts and submit to Line manager for review.
• Assist with the month end reconciliation of all balance sheet items for all grants for review by line manager
• Extract payment requisitions and other required information per the sample sent by the auditors.
• Record and track every financial administrative process for audit purposes.
• File back all sampled documents after Auditors are done reviewing among other duties

Responsibilities

• Receive, record, and submit payment request for authorization.
• Perform basic checks to ensure that each payment requisition complies to the donor/ internal policy and guidelines.
• Liaise with other departments regarding payment requisitions that are outstanding.
• Ensure that all payables and receivables payments requests are fully reconciled before payment and monthly.
• Ensure a proper and accurate filing system is constantly maintained for all payment requisitions, journals, and other reference documents
• Ensure that payment cut-off times are adhered to in the processing of payments including FX payments.
• Capture petty cash payments into the accounting system.
• Ensure that Statutory and third-party payments are done by deadline time and that they are fully processed.
• Print out or export bank statements and create a cashbook batch on Pastel reflecting the correct payment references per bank account/project.
• Ensure that bank balance revaluations are performed accordingly for all foreign currency accounts. and checked by line manager.
• Prepare the Bank Reconciliation monthly and ensure that it is signed off by the authorized persons.
• Process system supplier invoices when required paying attention to the GL code used or Prepare. AP JV for posting by line manager.
• Ensure intercompany and interbranch transactions are entered timely and accurately onto sage pastel
• Ensure that relevant provisions and accruals are entered and submitted to line manager; including statutory accruals
• Perform liquidations of accounts Receivables in timely manner
• Generate correcting entries for review and posting by line manager.
• Initiate other journals as guided by line manager.
• Prepare monthly reconciliations of payables & receivables accounts and submit to Line manager for review.
• Assist with the month end reconciliation of all balance sheet items for all grants for review by line manager
• Extract payment requisitions and other required information per the sample sent by the auditors.
• Record and track every financial administrative process for audit purposes.
• File back all sampled documents after Auditors are done reviewing among other duties

Skills

• Strong knowledge of accounting principles, financial controls, and reporting.
• Ability to prepare monthly financial reports and reconciliations.
• Good understanding of tax, statutory deductions, and regulatory requirements.
• Proficiency in Microsoft Excel and accounting/ERP systems such as SAGE.
• Ability to analyze financial data and identify variances or irregularities
• Financial analysis and problem-solving
• Accuracy and strong attention to detail
• Integrity and confidentiality
• Good Communication and interpersonal skills
• Ability to work under pressure and meet deadlines.
• Strong compliance and internal-control orientation

Qualifications

• Part CA Zambia or Diploma in Accounting, Finance, or a related field.
• Minimum 3 years’ relevant experience in accounting or finance.
• Experience working in an NGO, donor-funded, or development organization is highly desirable.
• Paid up Member of ZICA
• Bachelor’s degree in accounting, Finance, Economics, Business Administration, or a related field.
• Professional accounting qualification such as ACCA, CIMA, ZICA or equivalent is an advantage.
• Working knowledge experience using Sage Pastel Evolution
• 3-4 years hands on experience in the field of Accounting and Finance with exposure to Cashbooks, Accounts payables, Receivables and reconciliations
• Experience managing donor-funded projects and complying with donor financial requirements is an advantage.

How to Apply

Job application procedure
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Applications in the form of a cover letter and CV must be submitted

Only shortlisted candidates will be contacted.