Financial Administrator
Full Time
1 day ago
Gaborone, South-East
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Employment Information
The Financial Administrator is a service-provider and enablement role to the property and the business units which operate there. The main purpose of the role is to manage and coordinate all financial and administration activities on behalf of all Heads of Department (HOD) regarding their discretionary operating and capital expenditure budgets, as well as running and reconciling both the camp's petty cash and foreign exchange floats.
The Financial administrator is primarily responsible for:
* The consolidation, budget-allocation and submission of all supplier invoices for payments. This includes those suppliers on account, and one-off payments.
* Reconciliation of onsite cash floats and bank accounts.
* Consolidation and submission of all month-end reporting.
* Coordination of monthly finance management meetings at which performance against budget is assessed and discussed.
The Financial Administrator ensures good communication between the Finance Office and all operational departments on the property. This will require providing financial training to staff when necessary.
The Financial Administrator reports to the General Manager.
Job Summary
- Employer: Singita
- Job Type: Full-time
- Location: Gaborone, Botswana
- Category: Finance
- Closing Date: 2026-11-05
Key Responsibilities
- Check all supplier invoices with attention to detail and consistency (Quantity/Price/Quality/Tax Compliance).
- Summarise weekly expenditure per budget line and hold face-to-face meetings with the General Manager to discuss any areas regarding over expenditure and budgetary planning.
- Work with actual vs budgetary YTD figures and have daily communication with Head of Departments with regards to expenditure vs budget.
- Provide Quarterly Finance Report to Financial Director with explanations regarding monthly variances and provide accurate forecast expenditure.
- Co-ordinate CAPEX expenditure and submit CAPEX request forms.
- Prepare CAPEX Disposal Forms for update of Fixed Asset Register.
- Manage the petty cash and FOREX float on a weekly basis, ensure that all receipts are collected and processed, allocated to the correct budget line.
- Check that all revenue is recorded by reconciling daily Transaction Summary Reports and any revenue owed is collected from the relevant parties: i.e. guests, staff.
- Completion of the Revenue & Occupancy spreadsheet.
- Month-end GP's, gratuities, coordinate HOD month end reports for Head Office and arrange monthly management meetings.
- Check final General Ledger for discrepancies.
How to Apply
Apply by email: cxxxxxx@bw.singita.com
Apply online: www.singita.com/about/careers
