ALLIANCE MEDIA
ZIMBABWE

FINANCIAL ASSISTANT
Reporting to: Country Operations Manager | Location: Zimbabwe
Alliance Media Zimbabwe is looking for a detail-oriented Financial Assistant to support the country office’s financial
administration and day-to-day operations. This role is central to ensuring accurate, timely reporting to head office and
smooth-running office administration.

KEY RESPONSIBILITIES

Financial Administration
• Collate daily source accounting information and submit to head office in line with monthly, weekly and daily reporting deadlines.
• Liaise with in-country debtors on the collection of outstanding monies as directed by the central accounts function.
• Maintain daily relationships with suppliers to manage creditor expectations effectively.
• Ensure statutory information (including VAT and PAYE returns) is collected and submitted on time to the relevant authorities and central accounts function.
• Provide country accountants with weekly invoices, statements, bank statements and deposit analysis schedules.
• Manage inbound cheques, daily banking, and the distribution and disbursement register for monthly cheques.
• Maintain and safeguard the fixed asset register, ensuring company assets are well cared for.
• Control the daily petty cash function, ensuring it balances, and provide weekly utilisation schedules with supporting receipts.
• Maintain an organised filing system for all original documentation.
• Support audit preparation by providing required information and documentation.

Office Administration
• Manage the office environment so staff can focus on their primary objectives.
• Coordinate support staff (cleaning, security, etc.) against clearly defined daily tasks.
• Oversee office security, consumables, stationery and general upkeep.
• Manage front-office guest relations and communications (phone, internet, mail).
• Source supplier quotations, bank details and manage supplier credit account setup.
• Follow up on outstanding client payments and ensure invoices are received by clients.
• Maintain organised landlord and lease documentation files.

WHAT WE’RE LOOKING FOR
• Strong administrative and financial record-keeping skills, with high attention to detail.
• Prior experience in a finance, bookkeeping or office administration role.
• Working knowledge of statutory tax compliance processes (VAT, PAYE).
• Confident communicator, comfortable liaising with suppliers, clients and head office finance teams.
• Well organised, deadline-driven, and able to manage multiple concurrent priorities.

TO APPLY
Interested candidates should submit their CV and cover letter to ca•••••@••••••.com with the subject line
“Financial Assistant – Zimbabwe”.