HR & Administrative Assistant

JOB VACANCY ANNOUNCEMENT (REVISED)

Gansu Mechanized Construction Engineering Co., Ltd.

Key Responsibilities & Job Description

• Coordinate and manage medical insurance, social security, and Pay As You Earn (PAYE) personal income tax registrations, statutory declarations, and compliance filings for all personnel.
• Improve and routinely maintain the employee information database; enforce strict and standardized data entry guidelines to ensure all records are accurate, uniform, and complete.
• Accompany Chinese staff to process work permits, temporary permits, visa extensions, and handle official procedures with immigration and relevant statutory authorities.
• Assist Chinese personnel in applying for Zambian National Registration Cards (NRC); interface effectively with local government service channels, coordinate fast-track processing, streamline queues, and enhance overall efficiency.
• Rigorously audit staff attendance records, accurately calculate working days and actual billable hours, and ensure zero discrepancies in payroll-related timekeeping data.
• Organize and format attendance sheets according to standardized payroll templates; complete thorough archiving, document sorting, and electronic scanning of all HR records.
• Assist in compiling various HR statistical charts and analytical reports; ensure timely completion of monthly and periodic statutory declarations for NAPSA, NHIMA, and ZRA.
• Take charge of organizing, drafting, verifying, executing, and filing employee employment contracts and labor agreements in full compliance.
• Manage external liaison activities, build robust government relations, handle public sector communication, and coordinate daily external administrative affairs.
• Supervise and coordinate the daily discipline, personnel allocation, living order, and overall logistics/HR management within the company camp/compound.
• Efficiently accomplish other HR, administrative, and logistical support tasks assigned by senior management.

Requirements & Qualifications

• Proficiency in Chinese (Mandarin) is highly preferred; priority will be given to candidates who can communicate effectively in Chinese.
• Proven experience in HR and administrative roles; solid familiarity with Zambian labor laws, public sector statutory processes, and corporate camp/site management models.
• Hands-on expertise in managing statutory registrations and declarations (including NAPSA, NHIMA, and ZRA PAYE); experience in routine database maintenance and document standardization.
• Strong data compilation, synthesis, and numerical tracking capabilities with excellent attention to detail.
• Outstanding interpersonal communication skills, with a proven ability to build friendly and cooperative relations with local personnel and diverse teams.
• Adept at handling external liaison, government relations, and complex multi-stakeholder coordination.
• Highly organized, proactive, and meticulous; well-versed in the practical operations of HR and administrative functions for international/overseas projects, with an ability to work independently to achieve targets.

Compensation & Benefits Package

The company offers a structured and updated salary package matching the candidate’s capabilities:

Statutory Benefits: The company provides statutory social security (NAPSA) and health insurance (NHIMA) contributions.

How to Apply

Interested and qualified candidates who meet the profile above are encouraged to apply. Please submit your application directly via email:

Contact Person: Mr. Ding
Application Email: 9944777gone@gmail.com
Closing Date for Applications: July 10, 2026