We seeks to employ a Human Resource Officer who will provide a full spectrum of on-site Human Resources support to our staff. This includes the coordination and involvement in HR Administration, Recruitment and Selection, Payroll, Employee Relations and HR audits.
The position will be based in MalaMala Camp and report directly to the HR Manager.
Duties and responsibilities include:
Recruitment:
• Advertise jobs internally & externally
• Screen applicants and prepare shortlist of suitable candidates.
• Set up the interview with the shortlisted candidates
• Conduct interviews in conjunction with the relevant Manager.
• Make recommendations to Manager regarding the most suitable candidate for the vacancy.
• Perform the necessary pre-employment checks for all potential new employees.
• Compile Contracts of Employment and starter packs for new appointments.
• On-boarding of new employees
Payroll Administration
• Capture, verify, and process all payroll inputs (new appointments, terminations, benefits, overtime, and deductions).
• Validate and reconcile payroll data before monthly approval and ensure correct statutory and benefit deductions.
• Ensure that payroll deadlines and document submissions are adhered to monthly.
• Assisting with annual salary reviews, bonus calculations and metrics
Human Resources Administration
• Open files for new employees and ensure that all required documentation is on the file.
• Prepare promotion, increase, job title and grade change letters for employees and ensure that the necessary documentation surrounding this is completed and signed.
• Assist with the completion of the Company's Employment Equity requirements as and when required.
• Play an active role in the Employment Equity Committee and Occupational Health & Safety Committee.
• Provide HR Reports as and when requested or required to do so.
• Check fixed term contracts of employment monthly and advise HR and General Manager of findings.
• Attend to general queries in a timeous manner.
• Attend content of exit interviews prior to filing. Bring problem areas to attention of the HR Manager.
• Facilitate the transfer or promotion of staff by ensuring that the letters are done and issued.
• Ensure HR service providers are paid in accordance with the terms of the agreements.
• Provide Leave reconciliation of all departments to the HOD’s and Management on a monthly basis.
• Filling of employee records.
• Compare HR policies and procedures as and when required.
Retirement:
• Ensure that all documentation is filed timeously.
• Ensure that all documentation pertaining to any termination is completed with immediate effect upon termination and sent to payroll.
• Ensure that a separate file is maintained for terminated employees and withdrawals.
• Maintaining knowledge with regards to the MalaMala Provident fund schemes and bring any and all changes to the attention of the HR Manager.
• Ensure that HR Manager is kept abreast of all new applications and the progress therein. Send monthly reports to Manager for perusal.
Medical Aid/ Health Plan:
• Maintaining knowledge with regards to the MalaMala Medical Aid / Health Plan and bring all changes to the attention of the HR Manager.
• Ensure that all relevant employees are registered with the Medical Aid or Health plan.
• Ensure that Medical Aid or Health plan document is sent to relevant employees upon appointment.
• Ensure that all changes are captured for payroll purposes.
• Bring any problem areas to the attention of the HR Manager.
2. Industrial Relations
• Provide an advisory service to staff & Management in matters pertaining to Industrial Relations, with specific reference to disciplinary hearings.
• Investigate and prepare packs for disciplinary hearings
• Ensures that both Management and staff adheres to the IR Policy.
• Assist and advise on charges for disciplinary enquiries.
• Maintain knowledge base with regards to changes in legislation, new developments & case law.
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