Job Title: Invoicing Clerk (Pretoria)
Job summary:
The Invoicing Clerk is responsible for managing invoicing and administrative tasks related to brokerage, transport, and intercompany expenses. This role requires a high level of attention to detail, excellent organizational skills, and the ability to collaborate effectively with internal and external stakeholders to ensure accurate record-keeping and timely payments
Key Responsibilities:
Invoicing - Brokerage:
• Prepare and process invoices related to brokerage services, ensuring accuracy and compliance with agreed-upon rates and terms.
• Maintain updated records of all brokerage transactions and communicate with the finance team to resolve any discrepancies.
Transporter Goods Receipt Vouchers (GRVs):
• Capture and process transporter GRVs, ensuring all entries are complete and correctly allocated.
• Collaborate with the logistics and operations teams to ensure timely receipt and verification of transporter documents
Sundry Expense Captures:
• Capture and process sundry expenses, ensuring all necessary approvals and supporting documents are attached.
• Record and track miscellaneous company expenses and ensure timely payment
Credit Guarantee Correspondence:
• Manage correspondence with credit guarantee providers, ensuring proper documentation and follow-ups.
• Monitor the status of credit guarantees and update relevant departments on any changes
Payment Packs Processing:
• Prepare and process payment packs, ensuring all documentation is accurate and complete.
• Collaborate with the finance team to facilitate timely payments to suppliers and service providers
Intercompany Invoicing and Expense Capturing:
• Prepare and process intercompany invoices and expenses, ensuring compliance with internal policies.
• Reconcile intercompany accounts and address any discrepancies in a timely manner
Qualifications and Requirements:
• Matric / Grade 12 Essential (non-negotiable)
• A qualification in finance, accounting, or a related field is an advantage
• 2+ years of experience in an invoicing, accounts payable, or related administrative role.
• Experience in the transport, logistics, or brokerage industry is preferred
• Strong attention to detail and accuracy in data entry and record-keeping.
• Proficiency in Microsoft Office (especially Excel) and accounting software.
• Excellent communication skills, both verbal and written.
• Ability to work under pressure and meet tight deadlines.
• Strong organizational and time management skills.
• A proactive attitude and the ability to work independently and in a team
To apply, please submit your CV, as well as your latest payslip, to raca@aaaa.co.za
