Procurement Officer

Main Tasks

• Identify the company’s purchasing requirements and process/tackle purchase requests from the relevant departments.

• Source suitable suppliers, subcontractors, materials, equipment, and services.

• Request and analyse quotations from different suppliers.

• Negotiate prices, payment terms, delivery schedules, warranties, and other commercial conditions.

• Ensure that the company is benefiting from the best value for money options on the market.

• Prepare and issue purchase orders after obtaining the required approvals.

• Ensure that purchases comply with the company’s budget, procurement procedures, and approval limits.

• Handling foreign shipments from receipt of order till delivery on site and ensure costings done in a timely manner. (Airfreight/Seafreight/Courrier Services).

• Follow up with suppliers to ensure timely delivery of goods and services.

• Coordinate with the Stores, Finance, Operations, and Project teams regarding orders and deliveries.

• Verify that delivered items comply with the required specifications, quantities, and quality standards.

• Resolve issues relating to delayed deliveries, damaged goods, incorrect items, or supplier performance.

• Maintain accurate procurement records, including quotations, purchase orders, delivery notes, contracts, and supplier correspondence.

• Update and maintain the approved supplier database.

• Evaluate supplier performance based on price, quality, quantity, reliability, and delivery time.

• Monitor market prices and identify opportunities for cost savings.

• Assist with stock planning and avoid shortages or excessive purchases.

• Ensure compliance with health and safety, legal, contractual, and company requirements.

• Prepare procurement reports, cost comparisons, and expenditure analyses for Management.

• Support tendering exercises and the preparation of procurement-related documents.

• Develop and maintain professional relationships with suppliers and internal stakeholders.

• Ensure impeccable coordination between the different stakeholders in the the company’s business ecosystem.

• Carry out any other procurement-related duties assigned by Management.

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Qualifications and Experience

• Bachelor's Degree or Diploma in supply chain management.
• Minimum 5 years of proven working experience in a similar position.

• Experience in MEP sector will be an advantage.

• Sound knowledge of international trade and logistics (Incoterms, customs formalities and dealing with forwarders)

Qualifications and Experience

• Good communication skills.

• Ability to work under pressure.

• Proactive.

• Proficient in Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook
• Valid driving license will be an advantage.