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A leading shopfitting and interior fit-out company is looking for a dynamic and experienced Project Management Administrator to join their growing team. The role supports project managers by keeping projects organised, documented and moving on schedule.
• Project setup - create project files, maintain contact lists, record key dates, and distribute drawings, specifications and other project information
• Scheduling and coordination - update programmes and meeting calendars; coordinate clients, designers, suppliers, subcontractors and site teams; track deadlines and follow up on actions
• Document control - manage current versions of drawings, scope documents, approvals, site instructions, risk assessments and correspondence
• Procurement support - prepare purchase orders, track supplier orders and deliveries, and flag delays—particularly for custom joinery, fixtures, finishes and equipment
• Site and access logistics - help arrange site inductions, deliveries, storage, permits and access
• Progress tracking - maintain project trackers, update status reports, record issues and decisions, and escalate risks or delays to the project manager
• Cost and variation administration - log quotes, invoices, commitments and variations; help reconcile costs against budgets and ensure changes are documented and approved
• Health, safety and compliance records - collect and file relevant inductions, insurance certificates, permits, safety documentation and inspection records
• Meetings and communication - prepare agendas, take and circulate minutes, maintain action lists, and keep clients and project teams informed
• Handover and closeout - organise practical-completion records, defect lists, warranties, operation and maintenance manuals, as-built drawings and final documentation
VacancyGap tips:
• You need a Diploma or Degree in construction project management or a related field.
• Minimum of 2 years' experience in shopfitting, interior fit-out or construction is required.
• Strong knowledge of aluminium profiles, glass, ceilings, partitions, joinery and related finishing works will be an added advantage.
• You must be proficient in Microsoft Excel and Microsoft Office, and have the ability to read construction drawings.
• You must be willing to work both in the office and on project sites.
• A valid Class 4 driver's licence is an added advantage.
• Note: The application email provided is a generic Gmail address. Be cautious with your personal information and never pay any fees to secure a job.
• Diploma or Degree in construction project management or a related field
• Minimum of 2 years' experience in shopfitting, interior fit-out or construction
• Strong knowledge of aluminium profiles, glass, ceilings, partitions, joinery and related finishing works will be an added advantage
• Proficient in Microsoft Excel and Microsoft Office
• Ability to read construction drawings
• Must be willing to work both in the office and on project sites
• Excellent communication, negotiation and organisational skills
• Valid Class 4 driver's licence is an added advantage
• Email your application to: re•••••••••••@••••••.com
• Deadline: 13 November 2026 at 12 noon