Regional Business Administrator

Duties will include, but are not limited to:

• Office Administration
  • Ensure the office is fully stocked with required supplies, including stationery, IT equipment, groceries, utilities, and general consumables.
  • Coordinate office cleaning, maintenance, and repairs, ensuring a safe, professional, and well-maintained workspace.
  • Act as the primary liaison with the landlord and building management, escalating and resolving office-related issues.
  • Maintain office décor and layout to reflect the company’s culture and present a professional environment.
• Finance & Expense Administration
  • Support employees with expense claim submissions and manage local petty cash processes.
  • Assist with coordinating office-related payables, invoices, and vendor documentation.
  • Support Finance with follow-up on client accounts receivable when required, ensuring accurate tracking and communication.
• Travel & Visa Administration
  • Coordinate travel bookings for staff visiting the local office.
  • Arrange domestic and international travel for regional employees, including flights, accommodation, and ground transport.
  • Assist employees with visa documentation and supporting materials in line with travel requirements.
• Marketing & Event Administration
  • Support the planning, coordination, and delivery of local events, webinars, and in-person activities.
  • Manage invite lists, attendee communications, confirmations, and follow-ups.
  • Collect and consolidate post-event feedback to assess attendee satisfaction and event effectiveness.
• HR & People Administration (Regional)
  • Maintain accurate employee records in the company’s HRMS (PeopleHR), including onboarding, role changes, and offboarding.
  • Support regional HR processes such as absence tracking, documentation updates, and employee data maintenance.
  • Act as a first point of contact for basic HR administrative queries, escalating to Global HR where appropriate.
  • Ensure local HR practices align with the company’s policies and regional employment requirements.
• Culture, Engagement & Social Activities
  • Drive a positive, inclusive, and caring office culture that reflects the company’s values.
  • Assist with organising social activities, team events, and year-end functions. Gather employee feedback and provide input to management on initiatives that enhance engagement and make the company a great place to work.
• Stakeholder & Cross-Functional Coordination
  • Arrange printing and preparation of training materials and internal documentation as required.
  • Work closely with Finance, HR, Marketing, and regional leadership to ensure smooth operational alignment.
  • Communicate clearly with employees, vendors, and partners to support efficient execution of administrative activities.

• Relevant qualification in business administration, office operations, HR administration, or equivalent professional experience in a fast-paced business environment.
• Experience using HR management systems (e.g., PeopleHR or similar HRMS platforms).
• Strong administrative and organisational skills across office, finance, and travel coordination.
• Familiarity with expense management, invoice handling, and basic financial administration.
• Event coordination and logistical planning experience.
• Proficiency with standard office tools (Microsoft 365, calendars, document management).
• Ability to manage multiple priorities and deadlines effectively
• Highly organised with strong attention to detail
• Strong interpersonal and communication skills
• Adaptable and comfortable in a dynamic, growing organisation
• High level of discretion and professionalism
• Ownership mentality with a willingness to go beyond core tasks
• Collaborative and culturally aware