Senior Payroll Administrator

Job Purpose:
To manage and execute the full monthly payroll function, ensuring all payroll transactions are processed accurately, efficiently, and within required deadlines. The role requires a high level of attention to detail, strong compliance knowledge, and the ability to operate effectively within complex, multi-client payroll environments.

Minimum Requirements:

• Minimum 4 years’ payroll administration experience
• Experience with Sage 300 People (advantageous)
• Strong Excel skills
• Excellent communication and interpersonal skills
• High level of integrity and ethics
• Strong team player with leadership capability
• Ability to maintain strict confidentiality of sensitive information
• Demonstrated leadership and people management ability

Core Accountabilities:

• General payroll administration for approximately 300 employees across ±25 clients/stores.
• Month-end statutory reporting.
• EMP501 reconciliations (annual and interim submissions), including variance analysis, query resolution, and reconciliation support to the team.
• Administration and updating of store contracts where required.
• COIDA / Workmen’s Compensation annual submissions and query management.
• Completion and submission of UI19, UI2.7, and work schedules for the Department of Employment and Labour (including queries and follow-ups).
• Active leave management and monitoring.
• Support with Department of Labour audits and related requirements.
• Responding to and resolving employee payroll queries.
• Regular communication with franchisees regarding payroll processing and pay runs.
• Handling and resolution of general payroll and client-related queries.
• Sound working knowledge of the BCEA and LRA and how these impact payroll processing.
• Assisting with the management of the payroll team, including:
• Daily task allocation and oversight.
• Training and development.
• Ensuring adherence to procedures, controls, and deadlines.
• Preparation and administration of final salary ACB payments and Friday payment schedules, in coordination with Senior Payroll staff and submission to the Payroll Manager for distribution to Accounting/Bookkeeping teams.
• Monthly Medical Aid and Provident fund processing and reconciliation.