SUPPLY ASSISTANT

About the job
Contexte et environnement

Position involves coordination and strict control of product movement from third party depots to TotalEnergies depots and customer sites.
Position involves reconciliations of product uplift and stocks movements
Position also involves correct acquittal of all product imports with Treasury by submission of Bill of Entry
Zimbabwe is currently a controlled market and requires compliance to ZERA, RBZ and other country set rules.
Zimbabwe is experiencing extraordinary socio-economic challenges and policy changes need to be understood and adered to.
Position requires knowledge of petroleum products terms, qualities, and quantification.

Activités

Fuel Supply activities

Ensure all signed supply contracts/ agreements are filed electronically and physically for ease access.
Ensure that accurate product price build-up for main fuels using Platts Quotation is created and circulated for approval and implementation SAP.
Timely and accurate creation of main purchase orders and stock transfer orders (Hre depot receipts) in SAP to ensure the logistics department has uninterrupted product distribution to customers.
Manage main fuel and Ethanol suppliers’ portfolios and vendor accounts in SAP plus any supplier accounts that will be assigned to you outside these.
Timely initiation of product request for payments (for duties, product purchase) and tracking the payments systematically to review performance and avoid product supply interruption.
Ensure daily stocks analysis to ensure stock level KPI of 5days, reporting and activating the of the replenishment plan.
Ensure all suppliers invoices for products delivered are submitted to Finance-Creditors for process for all current and prior months GRIR to not exceed 1 month.
Prepare daily, weekly, and monthly supply statutory reports for ZERA/ Ministry of Energy and Power Development
Ensuring all related supplier Contracts and Due Diligence are up to date.
Ensure all deals for product have deal recaps and are filed.
Regular updating of the Payments Tracking file to manage the payments lead time KPI and avoid dry days.
Track weekly deal balances from suppliers and request for statements monthly.
Release of product from Suppliers (ITT Msasa, Feruka and any other location the affiliate is buying from) at least 5 days before stocking out.
Ensure accurate supplier account tracking, provision of remittance advises and supplier for matching payments & Invoices
Priority control reporting and In-transit reconciliation monthly.
To request COOs before releasing product and update of the COOs file.

Stock Management

Monitor and daily update depot stock levels (using the Supply Forecasts file) and advise replenishments plans were possible.
Process timely stock transfer orders to different locations of TZIM

Profil du candidat

Degree in Business studies/Finance/Engineering/ Purchasing and Supply
Minimum of 3 years working experience in Fuel industry and or Supply and logistics.
Familiar with fuel storage and handling
Good communication skills

Informations supplémentaires

SCOPE

Manage accurately product transfers, receipting through creation of 200+ Stock Transfer Orders between assigned regions.
Prepare weekly and monthly pricing for contracted volumes using the correct pricing Index.
Manage daily and weekly release of + 250,000m3 of white products (Jet A1, Diesel, Ethanol and Unleaded Petrol) imported from NOIC depots, Chisumbanje, Beira, Matola and Natref delivered to TotalEnergies Facilities.
Reconciliation of Supplier accounts, follow up on all payments crediting and utilization of payments.
Daily Stock analysis and replenishment planning.

HSE

Zero fatality rate at work and home
Report 2 deviations of near miss reports per month at workplace and network sites.
Participate in one Depot offloading activities and safety tours.
Conduct 3 STLs and DSC every quarter.

Integrity

To work professionally with all suppliers and other internal and external business stakeholders
Develop good work ethic in compliant to country guidelines.

TO APPLY
Click here to apply

TotalEnergies valorise la diversité, promeut le développement individuel et offre des opportunités d’emploi égales à tous les candidats.