Key Responsibilities
Tender Management & Coordination

• Identify, evaluate, and monitor public and private sector tender opportunities.
• Review tender invitations, specifications, scope of work, and contractual requirements.
• Assess bid viability and recommend participation strategies.
• Develop tender schedules and ensure all deadlines are achieved.
• Manage the entire tender process from enquiry through to submission and award.
• Maintain tender registers, databases, and submission records.

• Coordinate the preparation of technical, commercial, and financial proposals.
• Compile and review tender documentation to ensure completeness and compliance.
• Gather information from engineering, operations, procurement, finance, legal, and management teams.
• Prepare executive summaries, technical submissions, company profiles, and supporting documentation.
• Ensure all mandatory forms, certificates, and statutory requirements are included.
• Review and approve final tender submissions before submission.

• Assist with pricing strategies, cost estimates, and commercial evaluations.
• Review contractual terms and conditions to identify risks and obligations.
• Coordinate risk assessments and mitigation strategies.
• Support contract negotiations and client clarification meetings.
• Facilitate project handover to operational teams following successful tender awards.

• Ensure compliance with client requirements, procurement regulations, and company policies.
• Verify all legal, regulatory, and statutory documentation.
• Maintain document control and revision management throughout the tender process.
• Ensure submissions meet quality standards and internal approval requirements.
• Support internal and external audits relating to tender activities.

• Liaise with clients, consultants, suppliers, subcontractors, and internal stakeholders.
• Attend tender briefings, site visits, and clarification meetings.
• Build and maintain strong client and business relationships.
• Support business development initiatives and strategic growth opportunities.
• Provide regular updates to management regarding tender progress and opportunities.

• Track tender outcomes, success rates, and pipeline opportunities.
• Prepare tender performance reports and management summaries.
• Conduct post-tender evaluations and lessons-learned reviews.
• Analyse competitor activity and market trends.
• Recommend improvements to tendering processes and procedures.

• Provide guidance and support to tender administrators and coordinators.
• Coordinate multidisciplinary teams involved in bid preparation.
• Facilitate knowledge sharing and continuous improvement initiatives.
• Assist with training and development of junior team members.

• Grade 12 (Matric).
• Diploma or Degree in Business Management, Commerce, Supply Chain Management, Engineering, Quantity Surveying, Project Management, or a related field.
• Tender Management, Bid Management, Procurement, Contract Management, or Project Management qualifications advantageous.

• 3–10 years' experience in tender management, bid management, proposal development, procurement, commercial administration, or business development.
• Experience managing public and private sector tenders.
• Exposure to engineering, manufacturing, mining, construction, infrastructure, energy, logistics, industrial, or related sectors advantageous.
• Previous leadership or team coordination experience advantageous.

• Tender and bid management processes.
• Contract review and commercial analysis.
• Proposal writing and document compilation.
• Risk assessment and mitigation.
• Costing and pricing support.
• Procurement and supply chain principles.
• Advanced Microsoft Office Suite proficiency.
• Tender management and document control systems.
• Strong report writing and presentation skills.

• Excellent organisational and planning skills.
• Strong attention to detail and accuracy.
• Commercial and business acumen.
• Analytical and problem-solving ability.
• Strong communication and stakeholder management skills.
• Negotiation and influencing skills.
• Ability to work under pressure and meet strict deadlines.
• Leadership and coordination capabilities.
• Results-driven and customer-focused approach.

• Tender success and award rates.
• On-time submission of tenders and proposals.
• Compliance and quality of submissions.
• Revenue generated from successful tenders.
• Accuracy of tender documentation.
• Effectiveness of risk identification and mitigation.
• Client satisfaction and relationship management.
• Continuous improvement of tender processes and procedures.