Transport and Office Associate

The African Capacity Building Foundation (ACBF) is inviting applications from suitably qualified and experienced candidates for the position of Transport and Office Associate. The successful candidate will provide safe, reliable and confidential transportation services to senior officials while supporting asset management, inventory, stores and general office logistics.

Key Responsibilities
• Executive Driving & Transport: Provide safe, timely and professional transportation to the Head of Mission for official meetings, appointments, missions, airport transfers and other authorised engagements. Transport senior officials, delegates and visitors as required, including travel within Zimbabwe. Plan routes and monitor traffic, road and security conditions. Maintain confidentiality and discretion regarding official movements and engagements. Maintain the assigned vehicle in a clean, safe and roadworthy condition; monitor servicing, repairs, insurance, licensing, fuel and mileage records. Maintain accurate vehicle logbooks and report accidents, defects and maintenance requirements promptly.
• Protocol & Logistics Support: Receive and assist ACBF delegates and visitors at airports and facilitate local transport, hotel check-in and other official arrangements. Deliver and collect official documents from government ministries, embassies, diplomatic missions, post offices and other institutions. Support visa, immigration, diplomatic and other official submissions and collections as assigned. Provide logistical support for meetings, workshops, missions, office movements and other official activities.
• Asset & Stores Support: Assist with asset tagging, physical verification, movement, tracking and reconciliation of Foundation assets against the asset register/ERP. Maintain appropriate documentation for asset movements, transfers, custody, disposal and replacement. Assist with receipt, storage, issue and recording of office supplies, equipment and consumables. Maintain orderly and secure stores, conduct periodic stock counts and report replenishment requirements, discrepancies, obsolete or damaged items. Support the preparation of assets and stores for approved disposal or transfer processes.
• General Support: Assist with authorised banking, photocopying, document delivery, filing and other administrative/logistical errands. Perform other related duties as assigned. Demonstrate flexibility to accommodate early mornings, evenings, weekends, public holidays and changing official schedules.
VacancyGap tips:
• You need a Secondary School Certificate or equivalent.
• You MUST have a valid driver's licence.
• Minimum 7–10 years' professional driving experience is required, including at least 5 years supporting senior executives, diplomats, international organisations or similar institutions.
• Practical experience in defensive driving and safety awareness is essential.
• Experience in asset management, stores, inventory, logistics or fleet administration is an advantage.
• Basic computer literacy and ability to maintain accurate records is required.
• You must know Harare, government institutions, diplomatic missions, airports and major business locations.
• Fluency in English is required; knowledge of French is an advantage.

Qualifications

• Secondary School Certificate or equivalent
• Valid driver's licence
• Minimum 7–10 years' professional driving experience, including at least 5 years supporting senior executives, diplomats, international organisations or similar institutions
• Practical experience in defensive driving and safety awareness
• Experience in asset management, stores, inventory, logistics or fleet administration is an advantage
• Basic computer literacy and ability to maintain accurate records
• Knowledge of Harare, government institutions, diplomatic missions, airports and major business locations
• Fluency in English; knowledge of French is an advantage
• Experience in a multicultural/international organisation is desirable
• Core Competencies: Safety & Reliability, Integrity & Confidentiality, Professionalism, Punctuality, Customer Service, Attention to Detail, Accountability, Flexibility, Teamwork, Communication

How to apply

• Submit in confidence a resume and a cover letter that details why you are a good fit for this career position to: [email protected]
• Use the subject line: Transport and Office Associate
• Closing Date: 30 November 2026
• Note: Only shortlisted candidates will be contacted. The African Capacity Building Foundation is an Equal Opportunity Employer.