Reports to: Transport Manager
Based at: PLOT M-611, NTINDA ROAD, KAMPALA
1. JOB PURPOSE & MAIN MISSIONS:
- Asset maintenance to ensure maximum utilization and minimize downtime.
- Manage the workshop administration team fairly and efficiently.
- Ensure that the workshop software management tools (MAXIMO and/or others) are properly utilized and up to date.
- Aim to achieve a zero-stock variance (between system records and physical) through an efficient stock management system, proper stock control procedures, and regular stock takes / reconciliations. Control the movement of spare parts in and out of the store/workshop.
- Manage the procurement process (both local and international purchases), reduce the unit purchase cost by 10% through a better vendor selection process and negotiation with suppliers.
- Prepare and issue the monthly workshop reporting promptly, and all other reports deemed adequate or required by the management.
- Provide the Operations Manager with counsel, guidance, timely advice, and recommendations on stock, procurement, and other relevant issues.
MAIN TASKS AND RESPONSIBILITIES DETAILS:
- Manage and distribute the day-to-day workshop administration activities, including but not limited to procurement, stock management/control, job planning / preventive maintenance scheduling...
- Coordinate workshop daily meetings in conjunction with the Workshop Administrator and his/her foremen to plan the activities and assist in identifying/solving issues.
- Coordinate and supervise the utilization of the workshop software management system (MAXIMO and/or others). Ensure that data is entered into a timely fashion and accurately.
- Hold regular stock takes (quarterly minimum) in conjunction with Finance and reconcile the physical with the system records. Analyze the discrepancies and provide the relevant explanations / corrective action plan.
- Manage the procurement process of spare parts, tyres, oil, & lubes requirements. Take direct ownership of the international procurement part. Ensure that we buy our spares at the best price possible without compromising on the quality.
- Ensure all the LPO books issued to the workshop are well-controlled and
- accounted for.
- Manage and control the petty cash float issued to the workshop.
- Put in place regular benchmarking exercises to assess the price of spare parts.
- Identify and select the best vendors through a compliant process. Negotiate the best credit terms to the benefit of BTL Uganda.
- Prepare weekly, monthly, and quarterly reports as per management requirements.
- Be the Super-User of the workshop software management tools (MAXIMO and/or others).
- Assist in preparing procedures (SOPs) aiming at reinforcing the controls /security measures in the workshop, reducing the level of expenses, improving the workflow...
- Assist in monitoring and analyzing discrepancies/anomalies, such as but not limited to cost per unit, price of spares...
- Mechanical Knowledge of machines
- Knowledge of spare parts and handling thereof
- Ability to delegate tasks and follow through to completion
- Have a high level of Housekeeping and workshop QHSE ethics
- Any other tasks deemed appropriate by the management.
REQUIRED SKILLS / EXPERIENCE:
- 5 years in administration/workshop / automotive (or similar) industry required
- Training in Engineering / Mechanical qualifications preferred.
- Computer literate
- English literate
- Ability to work independently
- Ability to manage a team
- Excellent communication and writing skills
PERSONAL QUALITIES REQUIRED:
- Natural leader
- Decision maker
- Team player
- Resilient
- Organized
- Open-minded
- Strong admin and follow-up skills
- Ability to drive a team to a common goal
SPECIAL SKILLS:
- Good record in supervising team members
- Knowledge of URA Customs Procedures.
- Good knowledge of Electro-Hydraulics Systems.
- Good computer knowledge in Microsoft Excel, Word, and SPSS
- Experience in using Fleet Management Software (Ideally Telematix)
- At least 5yrs experience in running a fleet of more than 20 trucks
KEY PERFORMANCE INDICATORS:
- 100% - Cost control within Budget.
- ½ a day in workshop for trucks/ equipment under routine preventive Maintenance
- Nill- Stock Variance.
How to Apply:
All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section
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