Admin Assistant - Intervid Africa - Gauteng

About the Role

Intervid Africa is a leading CCTV, Access Control and T&A solutions provider, based in South Africa. We are looking for a highly organised Admin Assistant to join our established team at our Paulshof, Sandton head office and keep the engine of our national sales and projects operation running smoothly.

Our Admin Assistant sits at the centre of our sales, projects, and customer operations — coordinating quotes, chasing documentation, scheduling site visits across the country, keeping our CRM accurate, and making sure no customer or technician is ever waiting on us. You will work closely with the sales and projects teams, and report directly to the National Sales Manager.

If you are the kind of administrator who notices the dropped ball before it hits the floor, who likes a tidy inbox and a tidier diary, and who would rather pre-empt a problem than explain why it happened — keep reading.

Your Key Duties

• Coordinate quotes, proposals, and customer documentation across the sales and projects teams — accurate, on-brand, on-time
• Schedule site visits and technician dispatch across Gauteng, KwaZulu-Natal, the Western Cape, and into select African countries
• Maintain and update our CRM (Pastel / Sage / SalesLogix-style tools) daily — diary entries, prospect sheets, quotes, lost-order logs, sales activity sheets
• Manage the head-office diary, meeting room bookings, courier and travel arrangements for the sales and projects team
• Liaise with customers, suppliers, and technicians by phone and email — professionally, calmly, accurately
• Process and track purchase orders, supplier invoices, and customer documentation through the right approval steps
• Prepare weekly and monthly sales activity reports for the Sales Manager and the directors
• Keep the head-office admin function tidy: filing, document control, basic stationery and supplies management

Probation: 3 months

Why This Role Matters

In a national sales and projects business, the Admin Assistant is the difference between a team that ships and a team that scrambles. Customers don’t see this role, but they feel it every day — in the quote that arrived on time, the technician who turned up on the right day, the invoice that matched the PO. We are looking for someone who takes that pride seriously.

Our Hiring Funnel (Read Carefully)

Only candidates who follow the full process will be considered.

1. Submit your CV to ryan@intervid-africa.co.za by 17h00 on Friday 5 June 2026.
2. Include a written answer to this question in the body of your email: "Tell me about the hardest problem you’ve ever solved at work. How exactly did you solve it? Describe every step." Don’t summarise — describe every step.
3. In the subject line of your email, include your answer to this question: "What is the standard South African VAT rate as a percentage?" Use this exact subject line format: Admin Assistant Gauteng — [your answer] — [Your Full Name].
4. Shortlisted candidates will be invited to a structured interview and asked to complete a short written assessment (MS Office practical + business writing).
5. Final-stage candidates will undergo two verified reference checks.

Applications that do not follow all five steps will not be considered.