Job Summary
- Are you a strategic and results-driven administrative professional with a strong background in facilities, fleet, and vendor management?
- We are seeking an experienced Admin Manager to lead and optimize our administrative operations, ensuring efficient support for business and project activities within a dynamic, project-driven environment.
Key Responsibilities
- Oversee the day-to-day administration, maintenance, security, and functionality of office facilities.
- Ensure compliance with Health, Safety, and Environmental HSE standards across all administrative operations.
- Manage office space planning, renovations, infrastructure improvements, and office resources.
- Lead fleet operations, including vehicle acquisition, maintenance, fueling, tracking, and regulatory compliance.
- Provide effective logistics support for business operations and project sites.
- Manage vendor selection, contract negotiation, service-level agreements SLAs, and vendor performance.
- Drive cost-saving initiatives through efficient facilities, fleet, and vendor management practices.
- Implement and maintain document management, archiving, digitization, and records retention systems.
- Ensure proper management of corporate and regulatory compliance documentation.
- Oversee office security systems, access controls, and relationships with security service providers.
- Liaise with government and regulatory agencies to ensure compliance with administrative and facility regulations.
- Lead and develop the administration team through training, succession planning, and continuous improvement initiatives.
- Monitor administrative budgets and ensure operational efficiency while maintaining service quality.
Qualification & Requirements
- Bachelor's Degree in Business Administration, Management, Facilities Management, or a related field.
- 8–10 years of progressive experience in administration, facilities management, fleet management, and vendor management.
- Proven experience within EPC, Oil & Gas, Construction, or other project-based environments.
- Strong track record of managing facilities, logistics, fleets, and vendor contracts.
- Demonstrated success in negotiating service-level agreements SLAs and delivering measurable cost savings.
- Knowledge of HSE standards, regulatory compliance, and administrative best practices.
- Proficiency in digital tools for document control, fleet tracking, and vendor management.
