Administrative Assistant
Full Time
3 weeks ago
Lusaka, Lusaka
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Employment Information
Administrative Assistant Jobs in Lusaka at Yorks Electrical Limited Yorks Electrical Limited, a well-established electrical engineering and contracting company based in Lusaka, Zambia, is seeking a dedicated Administrative Assistant to join their team.
This opportunity is ideal for professionals looking to contribute to a dynamic organisation while gaining valuable experience in administration and office management. If you are searching for administrative assistant jobs in Lusaka, this full-time contract role offers an excellent platform to develop your career.
About Yorks Electrical Limited Since 2001, Yorks Electrical Limited has delivered expert electrical services across Zambia, specialising in electrical installations, maintenance, solar solutions, industrial systems, generator services, petrol station systems, and infrastructure projects.
The company prides itself on quality service and professionalism in all its operations.
Role Overview:
Administrative Assistant Position Reporting directly to the Administrative Manager, the Administrative Assistant will play a vital role in coordinating daily office activities and supporting both management and technical teams.
This role also extends administrative support to the Accounts and Human Resources departments, ensuring smooth operations and confidentiality in handling sensitive information. Key Responsibilities for Administrative Assistant Jobs in Lusaka Coordinate daily office operations, including maintaining supplies and equipment records and managing service and maintenance schedules.
Receive, document, and route calls, emails, letters, and courier deliveries, responding professionally to routine enquiries. Maintain organised physical and electronic filing systems for contracts, quotations, projects, clients, suppliers, and correspondence.
Arrange meetings and appointments, prepare agendas and minutes, and monitor follow-up actions and deadlines for management. Prepare accurate letters, reports, presentations, and other documents for timely distribution.
Support technical teams with project documentation, site correspondence, procurement requests, and supplier/client follow-ups. Assist the Accounts department with invoice preparation, filing receipts, purchase records, and expense documentation.
Track outstanding invoices, update financial records, and escalate queries to the Accounts team as necessary. Compile supporting documents for reconciliations, audits, and management reporting.
Maintain employee files, attendance, and leave records; assist with interview scheduling, onboarding, and training logistics. Handle confidential personal, financial, and commercial information with discretion, adhering to company policies.
Qualifications and Skills Required Diploma or degree in Business Administration, Office Management, or a related discipline. Minimum of one to two years’ experience in an administrative capacity.
Proficiency with Microsoft Office applications including Word, Excel, PowerPoint, and Outlook. Excellent organisational, communication, record-keeping, and problem-solving abilities.
High level of integrity, attention to detail, and capability to work independently and collaboratively. How to Apply for Administrative Assistant Jobs in Lusaka Interested candidates should submit their CV along with copies of relevant qualifications as a single PDF document via email to cxxxxxxxxxx@gmail.com.
Please use “Administrative Officer” as the subject line of your email. Only shortlisted applicants will be contacted for further steps.
Job Details Company Yorks Electrical Limited Location Lusaka, Zambia Employment Type Contract (Full Time) Reports To Administrative Manager Job Category Administration
