Batchplant Administrator Lumwana/Manyama

Key Responsibilities

Plant Administration

• Collect, verify, and file all delivery dockets, weighbridge slips, and load confirmations.
• Maintain a central register for dispatch records and ensure all documents are submitted daily to relevant departments.
• Assist the Batchplant Supervisor with daily production and operational reporting.
• Capture and track production figures, diesel usage, and material stock levels.

• Manage all site-level HR documentation including leave forms, attendance registers, medical certificates, and onboarding files.
• Submit monthly time sheets and leave schedules to HR and Payroll.
• Ensure employee personal files are up to date and compliant with company policies.
• Deal with Labour inspectors and clients ensuring all HR requirements are fulfiled for the region. 

• Maintain site HSE files including risk assessments, toolbox talks, permits, and incident reports.
• Track and monitor close out of NC identified in audits and inspections 
• Track expiry dates for medicals, inductions, licences, and safety certifications and arrange for renewals.
• Assist in the coordination of safety meetings and audits.

• File and track all test results for concrete and raw materials (slump, cube, moisture tests).
• Maintain records of rejected loads and NCRs (Non-Conformance Reports).
• Assist the Quality Controller in compiling weekly and monthly quality reports.

• Match supplier invoices to purchase orders and delivery notes.
• Prepare invoice packs for submission to the Finance Department.
• Liaise with suppliers for pricing, quotations, and account queries where required

• Coordinate with municipal authorities, licensing bodies, and regulatory departments for plant permits, vehicle licences, and environmental compliance.
• Support management in ensuring all statutory requirements are current and submitted timeously.

• Maintain a clean and organised filing system (hard copy and digital).
• Manage stationery, PPE requisitions, and consumable orders.
• Attend to general queries from clients, suppliers, and internal departments.
• Support the plant management team with any additional administrative functions as required.

• Grade 12 essential; Diploma or Certificate in Office Administration, Business Management, or similar field advantageous.
• Minimum 5 years’ administrative experience, preferably in construction, mining, or manufacturing environment, performing the same or similar role
• Experience with batching plant, logistics, or fleet operations highly advantageous.
• Proficiency in MS Office (Excel, Word, Outlook) at intermediate level .
• Familiarity with document control systems.
• Strong understanding of Human resources function 
• Strong understanding of H&S requirements. 
• Basic understanding of procurement and financial processes.
• Valid driver’s license and willingness to travel within the assigned territory.
• Strong organisational and multitasking ability.
• Excellent communication and interpersonal skills.
• Attention to detail and ability to work under pressure.
• Trustworthy, confidential, and capable of working with minimal supervision.
• Solution driven mindset