Controller: Administration

Namib Poultry (Pty) Ltd is a fully integrated broiler production operation established in 2012 and situated 30 km north of Windhoek on the A1 Highway on the farm Klein Okapuka. Namib Poultry (Pty) Ltd is an equal opportunity employer with the following vacancy available at our state-of-the-art Processing Plant. Interested and suitably qualified candidates as well as candidates from the designated groups are invited to apply.    

PRIMARY PURPOSE OF THE POSITION

Oversee the entire Distribution Administration Team, ensuring that all procedures, policies, and operational processes are consistently adhered to.        

KEY FUNCTIONS AND RESPONSIBILITIES

• Lead and Manage the Administration Office Employees.
• Ensuring all Purchase Orders are completed and outstanding invoices actioned.
• Communicate all work-related instructions and changes to Administration Office employees.
• Verify all documentation for completeness, accuracy, and correct sequencing.
• Ensure that all second checks on trip sheets and POD`S are done after deliveries.
• Oversee and maintain a smooth document flow, including signed documents from the warehouse and other essential paperwork.
• Capture leave on SAGE approved by the Department Manager.
• Collaborate with the Remuneration team to ensure accurate daily clocking’s.
• Receive and manage stock returns from clients and ensure timely processing of returned stock.                
• Assist and supply all relevant documentation during Internal Audits.
• Ensure strict adherence to company policies, procedures, and safety standards while promoting and maintaining high levels of productivity.
• Uphold health and safety requirements as set by company standards, and Auditing criteria, prioritizing a safe work environment for staff and the product.
• Undertake additional ad hoc tasks as requested by management to support departmental needs.

     MINIMUM QUALIFICATION AND EXPERIENCE                                                                    

• Grade 12 (NQF4).
• Minimum of Five (5) years of working experience in a Distribution environment on a Supervisory Level.
• Experience in the Cold Chain Distribution environment will be an advantage.
• Computer literate (proficient in Microsoft Word, Excel and Outlook).
• Willingness to work overtime and after hours, weekends and Public Holidays when/if required.
• Namibian citizen.