Developments Transfers Secretary (Junior and Senior)

Key Responsibilities:

• Provide accurate and timely progress reports to clients, agents, and referral sources.
• Manage and consult with clients to ensure all documentation is complete and compliant.
• Maintain strict compliance with SARS and municipal requirements to avoid delays or rejections.
• Ensure consistent adherence to turnaround times and internal workflow procedures.
• Manage the GhostConvey diary and monitor system alerts to ensure smooth case progression.
• Capture and maintain accurate data on internal systems, ensuring information is up-to-date and accessible.
• Effectively manage emails, desktop organization, and digital filing systems.
• Uphold client service standards through professionalism, integrity, and confidentiality.

Key Competencies:

• Exceptional attention to detail, with strong planning and time management skills.
• Excellent interpersonal and communication skills, both written and verbal.
• Ability to perform well under pressure and adapt to changing priorities.
• Strong working knowledge of Microsoft Office and conveyancing systems (especially GhostConvey).
• Team player with the flexibility to support broader team functions when required.

Minimum Requirements:

• Minimum of 3 years experience of currently working on Development Transfers as a Conveyancing Secretary