Main Duties and Responsibilities
Systems, Policies, Procedures and Risk Management
- Develop and maintain sound financial reporting systems in line with statutory, fiscal and grant requirements.
- Ensure reporting systems have adequate internal controls to mitigate assessed risks.
- Design and update financial, procurement and administration policies and procedures.
- Ensure adherence to established financial management policies and procedures.
- Provide leadership in identifying and mitigating risks within the department.
Accounting and Reporting
- Ensure accounting information is properly recorded, analysed and reported in accordance with applicable accounting standards.
- Monitor cash flows and bank balances to facilitate operations.
- Prepare periodic and annual financial reports on time and in compliance with grant agreements, statutory requirements and applicable accounting standards.
Budget Management
- Facilitate preparation of departmental budgets in formats aligned with grant agreements and other relevant requirements, supporting Board approval.
- Monitor cash flows and bank balances to facilitate operations.
- Lead expenditure control in accordance with agreed mechanisms.
- Periodically report budget performance to support review and decision-making.
Audits
- Ensure audits are conducted in accordance with statutory requirements and grant agreements.
- Coordinate audits and ensure timely and adequate follow-up on auditors' recommendations.
Administration
- Support staff recruitment, training and orientation.
- Oversee procurement, inventory, fixed assets and fleet management functions.
- Ensure an adequate filing and archiving system is maintained.
- Maintain a conducive office environment that is clean, safe, secure and adequately equipped.
People Management and Development
- Ensure appropriate recruitment, orientation and deployment of departmental staff.
- Ensure proper implementation of staff performance and development systems.
- Handle grievances and disciplinary matters in accordance with established policies and procedures.
The People over Politics Foundation (PoPF) is a Trust that seeks to equip Malawian youth with the knowledge, skills, opportunities and support they need to participate meaningfully in the Fourth Industrial Revolution through a youth-centred approach.
The Foundation is committed to promoting education, technological advancement, industrialisation, economic inclusion and the meaningful participation of young people in Malawi's development.
Responsibilities
- Develop and maintain sound financial reporting systems in line with statutory, fiscal and grant requirements.
- Ensure reporting systems have adequate internal controls to mitigate assessed risks.
- Design and update financial, procurement and administration policies and procedures.
- Ensure adherence to established financial management policies and procedures.
- Provide leadership in identifying and mitigating risks within the department.
- Ensure accounting information is properly recorded, analysed and reported in accordance with applicable accounting standards.
- Monitor cash flows and bank balances to facilitate operations.
- Prepare periodic and annual financial reports on time and in compliance with grant agreements, statutory requirements and applicable accounting standards.
- Facilitate preparation of departmental budgets in formats aligned with grant agreements and other relevant requirements, supporting Board approval.
- Lead expenditure control in accordance with agreed mechanisms.
- Periodically report budget performance to support review and decision-making.
- Ensure audits are conducted in accordance with statutory requirements and grant agreements.
- Coordinate audits and ensure timely and adequate follow-up on auditors' recommendations.
- Support staff recruitment, training and orientation.
- Oversee procurement, inventory, fixed assets and fleet management functions.
- Ensure an adequate filing and archiving system is maintained.
- Maintain a conducive office environment that is clean, safe, secure and adequately equipped.
- Ensure appropriate recruitment, orientation and deployment of departmental staff.
- Ensure proper implementation of staff performance and development systems.
- Handle grievances and disciplinary matters in accordance with established policies and procedures.
Skills
- Financial reporting and accounting
- Financial systems and internal controls
- Financial, procurement and administration policy development
- Risk identification and mitigation
- Cash flow and bank balance monitoring
- Budget preparation, monitoring and expenditure control
- Audit coordination and follow-up
- Procurement, inventory, fixed assets and fleet management
- Staff recruitment, training and orientation
- Performance and staff development management
- Grievance and disciplinary matter management
Qualifications
How to Apply
Job application procedure
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Interested and suitably qualified candidates should submit an application consisting of the following documents:
- An application letter clearly indicating the position being applied for in the subject line.
- A detailed Curriculum Vitae (CV).
Applications should be sent
Clearly state the position you are applying for in your application letter and mail subject line.
