Finance Assistant

Implementing cash management procedures in order to ensure the highest control and security,  assisting the Project Fin Manager in the prevision of monthly treasury and planning in order to en-sure the coverage of daily needs, advances on salaries, payroll, etc.   

•  Processing the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity
•  Carrying   out all accounting tasks and activities, classifying, preparing and filing of all accounting pieces in accounting software, in order to ensure strict control of all expenditures and the reliability of statements and documentation.
•  Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
•  Making all administrative information available to the staff (posting, meetings, etc.), supporting  the Project Fi-nance Manager in translating documents into local language and assisting in meetings upon request.
•  Any other administrative task delegated by the Project Finance Manager.

• Create supplier invoice, register transactions and check the accuracy of payment information in the unifield accounting system. 
• Effect cheque payments to suppliers based on MSF Switzerland minimum standards and validation table
• Perform bank reconciliation at the end of each accounting period
• Perform overall review of all transactions based on MSF Switzerland minimum standards
• Plan and prepare staff salary transfer in the project
• Perform cash control procedure based on MSF Switzerland minimum standards
• Perform tax and pension calculation and compile documents for withholding tax and effect tax, pension and withholding tax payments.
• Perform manual entries (HR & ODM journal) in unifield with proper coding(Account codes & destination codes) every month
• Perform DMI excel records and importation to unifield every month.
• Plan and perform tax & pension declaration to revenue authorities.
• Keeping archive of all financial documents both in hard and soft copies for the project
• Ensure all payments are executed primarily through. mobile money, Banking transfer and internet Banking, limiting cash transactions. 
• Prepare process and verify payment via mobile payments platforms (Telebir or other approved providers) and internet banking systems. 
• Ensure correct setup and maintenance of beneficiary details (vendors, Staff, service providers) in Mobile and Bank payments platforms. 
• Monitor transaction status, follow-up on failed or delayed digital payments and resolve discrepancies with Bank or mobiles service provider.
• Maintain secure access, confidentiality and segregation of duties related to digital banking tools.
• Perform other duties as required by supervisor.