Scope of responsibility:
Carrying out medical data collection and entry activities into the mission database recording all relevant clinical and demographic data on patients and ensuring data quality/reliability, according to MSF protocols and maintaining confidentiality while producing the appropriate, updated documents for the medical team in order to support decision making processes.
Accountabilities:
- Performing data entry of all epidemiological information into select databases program and creating appropriate reports, providing data for project development purposes.
- Ensuring that all data entered has been authorized and that appropriate documentation has been received (patient records, treatment monitoring, etc.). Ensuring that all data entry processes occur in a timely and efficient manner.
- Ensuring all data collected and entered to databases is consistently accurate and complete. Being responsible for ensuring that quality control queries of the database are followed up, ensuring identification of data entry errors and corrections. Immediately reporting to the supervisor, any anomalies in the database
- Filing documents according to MSF standards
- Communicating regularly with the HCW’s, assisting in the (re)training, when necessary, on proper registration of patients, proper filling of the various forms, clarifying queries, obtaining missing information and correcting errors, ensuring they have ongoing sufficient supplies of necessary hardcopy data collection forms
- Assisting in the compilation and preparation of regular reports and providing detailed information to medical and laboratory teams (weekly, monthly, according to patient treatment requirements).
Specific Accountabilities:
Location: based in Nekemte Sub-base, East Wellega, Oromia Region.
- Ensure timely and accurate data entry from mobile clinics and outreach activities (OPD, EPI, MUAC, ICCM)
- Verify and validate field data from remote/mobile teams, ensuring completeness and consistency with registers
- Monitor and flag key epidemiological trends:
- Malaria cases and test positivity
- Malnutrition screening and referrals
- OPD attendance and vaccination coverage
- Support community-based surveillance data entry, ensuring rapid recording of alerts (malaria, measles, cholera)
- Identify and report data anomalies, gaps, and unusual increases to the supervisor/medical team
- Ensure proper filing and documentation of all source data from mobile clinics
- Support health staff by clarifying data tools and correcting errors in registers and forms
- Contribute to weekly and monthly reporting, ensuring timely availability of accurate data for decision-making
- Adapt data processes to mobile/outreach constraints, ensuring functionality in low-resource settings
- Maintain confidentiality and secure handling of patient data.
