Key Responsibilities
1. Shipment Documentation & Release
- Compile full import/export documentation for shipment release
- Prepare documents for shipping lines, Port Health, and DAFF approvals
- Process Cargo Due Orders and ensure system updates (OTC/SAP)
2. Logistics Coordination- Plan and coordinate container deliveries to cold stores within free time periods
- Communicate with transporters, cold stores, and shipping lines
- Monitor vessel schedules and daily shipment updates
3. Financial & Invoice Processing- Request and verify shipping line invoices
- Ensure approvals, prepare AP documents, and submit to finance
- Track payments and confirm receipt with shipping lines
- Monitor Transnet/NPA account balances for operational use
4. Compliance & Regulatory Support- Prepare Certificates of Origin and EUR1 documentation
- Assist with ITAC and DAFF permit monitoring and renewals
- Ensure compliance with import/export requirements
5. Operational Communication & Follow-Up- Liaise with procurement on shipment readiness and documentation
- Follow up on release documents, shipping line approvals, and delays
- Resolve issues related to container releases and documentation gaps
6. Airfreight Coordination- Prepare airfreight release documents for import and export shipments
- Coordinate collection, delivery, and customs/Port Health processes
- Manage detained cargo processes when required
7. System & Reporting- Update SAP system daily and generate weekly reports
- Maintain delivery schedules and shipment tracking reports
Requirements
- Matric (Grade 12)
- Relevant diploma/certificate in logistics, supply chain, or related field
- 5+ years’ experience in customs clearing & forwarding environment
- Strong knowledge of customs documentation and trade processes
- Proficiency in MS Office (Excel, Word, Outlook) and SAP
Core Competencies
- Strong attention to detail and accuracy
- Ability to work under pressure and meet deadlines
- Strong communication and coordination skills
- Problem-solving and critical thinking ability
- High level of responsibility, urgency, and reliability
- Ability to multitask in a fast-paced environment
*ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED*
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