Responsibilities:
Vehicle Stock Management
- Maintain accurate records of all new and used vehicle stock
- Capture vehicle purchases, transfers, and sales transactions on the dealership management system
- Monitor stock aging and provide regular stock reports to management
- Ensure all vehicle information, including VIN numbers, engine numbers, and specifications, is accurately recorded
- Track vehicle arrivals, stock allocations, and dealer transfers
Vehicle Invoicing & Administration- Prepare and process vehicle invoices accurately and timeously
- Ensure all supporting documentation is complete before vehicle invoicing
- Manage vehicle registration and licensing administration where required
- Process vehicle rebates, incentives, and manufacturer claims
- Ensure compliance with manufacturer and dealership invoicing procedures
Stock Reconciliations- Perform regular stock reconciliations between physical stock and system records
- Investigate and resolve stock discrepancies promptly
- Reconcile floorplan financing and vehicle stock funding accounts
- Assist with month-end stock counts and reporting requirements
Financial & Reporting Support- Prepare stock reports for management, accountants, and financial departments
- Assist with vehicle stock journals and month-end accounting processes
- Monitor stock values and report variances or irregularities
- Support audits by providing stock documentation and reconciliations
Compliance & Documentation- Maintain complete and accurate vehicle files
- Ensure compliance with manufacturer, dealership, and legal requirements
- Monitor vehicle documentation, including registration papers, proof of ownership, and licensing records
- Ensure all transactions are processed according to internal control procedures
Stakeholder Liaison- Liaise with sales executives, sales managers, finance and insurance departments, manufacturers, and financial institutions
- Coordinate with vehicle suppliers and transport providers regarding stock deliveries
- Assist customers and internal stakeholders with stock-related queries
Minimum Requirements:- Grade 12 (Matric)
- Certificate or Diploma in Administration, Accounting, Finance, or a related field in the automotive industry, will be advantageous
- Minimum 2–5 years' experience as a Vehicle Stock Controller within a franchised motor dealership
- Proficiency in Microsoft Excel and dealership management systems
- Experience with systems such as DMS, Evolve, or similar
- Motor Industry experience Essential!!
Please note only candidates with the required experience will be contacted and considered. If you are not contacted within 14 days from application, kindly consider your application as unsuccessful.Applications will only be considered from candidates who meet the specified criteria as per the job spec. If you do not meet the requirements, Select Motor Recruitment reserves the right not to respond to your application. Applications should be submitted no later than 2 weeks from advertising.
Follow our WhatsApp Channel for job updates
