Senior Leasing Administrator

The Leasing Administrator plays a critical support role within the regional leasing function, providing administrative and coordination support for two Leasing Consultants.

Key Responsibilities

Leasing Administration & Coordination

Support Leasing Consultants and Property Managers with day-to-day leasing administration

•

• Gather, verify, and compile all required documentation for lease applications prior to submission to head office
• •
• Ensure completeness and accuracy of FICA documentation and supporting lease information
• •
• Submit fully compliant application packs to head office for lease generation, vetting, and affordability assessments
• •
• Assist with lease renewals, including preparation, follow-ups, and tracking if and when required

Lead Management & Communication

• •
• Answer incoming leasing enquiries and log all leads accurately
• •
• Distribute and track leads to Leasing Consultants
• •
• Follow up with prospective tenants to ensure progression of deals
• •
• Maintain professional and timely communication with tenants, brokers, and internal stakeholders

Data & Systems Management

• •
• Maintain and update leasing trackers and reporting tools
• •
• Ensure vacancy schedules are accurate and up to date
• •
• Update and maintain broker contact databases
• •
• Monitor and update online listings to ensure accuracy and consistency across platforms

Broker & Marketing Support

• •
• Assist with the coordination and organisation of broker events and engagements
• •
• Support broker relationship management through accurate record-keeping and communication

General Leasing Support

• •
• Conduct regular checks on listing performance and flag issues
• •
• Provide administrative support across leasing activities as required
• •
•  
• Assist with ad hoc leasing and portfolio-related tasks from time to time