Senior Litigation Secretary

Key Responsibilities

• Draft, prepare, format, and proofread legal documents, correspondence, notices, pleadings, and court documents.
• Manage litigation matters from inception to finalization.
• Prepare and file High Court and Magistrates’ Court documents in accordance with court rules and procedures.
• Maintain and manage legal files, records, and documentation.
• Liaise professionally with clients, attorneys, advocates, sheriffs, correspondents, and court officials.
• Monitor court deadlines and ensure timely filing and service of documents.
• Prepare monthly bills of cost and assist with fee collection processes.
• Manage diaries, appointments, and scheduling of consultations and court appearances.
• Perform general administrative and secretarial duties within the Litigation Department.
• Ensure accuracy and attention to detail in all legal documentation and correspondence.

Minimum Requirements

• Minimum of 10 years’ experience as a Litigation Secretary within a law firm.
• Extensive knowledge of High Court and Magistrates’ Court procedures and processes.
• Proven ability to draft and prepare litigation documents independently.
• Excellent typing, drafting, and proofreading skills.
• Bilingual in Afrikaans and English, with exceptional written and verbal communication skills in both languages.
• Proficient in Microsoft Office Suite.
• Experience working on LegalSuite.
• Strong administrative, organizational, and time-management skills.
• Ability to prioritize workload effectively and meet strict deadlines.
• Excellent interpersonal and client service skills.
• High level of accuracy and attention to detail.
• Ability to work independently and take initiative.