Stores Officer

Job Purpose

To manage the receipt, storage, issuing, recording, and control of company inventory to ensure that materials, spare parts, tools, and other supplies are available when required and that accurate stock records are maintained.

Key Duties and Responsibilities

• Receive incoming goods and verify quantities, descriptions, specifications, and accompanying documentation against purchase orders and delivery notes.
• Inspect received materials for visible damage, discrepancies, or incorrect specifications and report any irregularities.
• Record all stock receipts, issues, returns, transfers, and adjustments accurately in the inventory management system.
• Issue materials and spare parts only against approved requisitions and established company procedures.
• Conduct routine stock counts and periodic physical inventory checks.
• Reconcile physical stock balances with system records and investigate discrepancies.
• Maintain proper documentation,and inventory reports.
• Coordinate with procurement, finance, maintenance, and user departments to support efficient materials management.
• Assist with inventory audits and implement approved corrective measures arising from stock discrepancies.

Minimum Qualifications and Experience

• Diploma or certificate in Stores Management, Procurement, Supply Chain Management, Logistics, or a related discipline.
• Minimum 1 Year experience in a stores, warehouse, or inventory control environment is an advantage.
• Knowledge of stock control procedures and inventory documentation.
• Computer literacy, including spreadsheet applications and inventory systems.
• Knowledge of warehouse health and safety practices.

Responsibilities

• Receive incoming goods and verify quantities, descriptions, specifications, and accompanying documentation against purchase orders and delivery notes.
• Inspect received materials for visible damage, discrepancies, or incorrect specifications and report any irregularities.
• Record all stock receipts, issues, returns, transfers, and adjustments accurately in the inventory management system.
• Issue materials and spare parts only against approved requisitions and established company procedures.
• Conduct routine stock counts and periodic physical inventory checks.
• Reconcile physical stock balances with system records and investigate discrepancies.
• Maintain proper documentation,and inventory reports.
• Coordinate with procurement, finance, maintenance, and user departments to support efficient materials management.
• Assist with inventory audits and implement approved corrective measures arising from stock discrepancies.

Skills

• Knowledge of stock control procedures and inventory documentation.
• Computer literacy, including spreadsheet applications and inventory systems.
• Knowledge of warehouse health and safety practices.
• Inventory recording and control
• Physical stocktaking and reconciliation
• Attention to detail

Qualifications

• Diploma or certificate in Stores Management, Procurement, Supply Chain Management, Logistics, or a related discipline.
• Minimum 1 Year experience in a stores, warehouse, or inventory control environment is an advantage.

How to Apply

Job application procedure
Interested in applying for this job? Click here to submit your application now.

Interested and suitably qualified candidates should submit to 

• A cover letter, clearly indicating the position applied for.
• An updated Curriculum Vitae (CV).
• Copies of relevant academic, technical and professional qualifications.
• ERB/EIZ documentation, where applicable.
• Contact details of three professional referees.

Closing Date: 20^th November 2026

Only shortlisted candidates will be contacted.