Bookkeeper

Our client is looking for a detail-driven Bookkeeper based in Somerset West, ready to grow into a broader accounting role. Join a dynamic finance team where you'll take ownership of debtors, creditors, billing, and reconciliations while building your career in a fast-paced, supportive environment.

Responsibilities

• Debtors & Collections
• Own and manage the full debtors function, including tracking outstanding invoices and following up on overdue accounts.
• Proactively contact clients via phone and email to secure timely payment of outstanding balances.
• Maintain accurate and up-to-date records of all debtor correspondence, promises to pay, and payment arrangements.
• Reconcile debtor accounts regularly and flag unresolved or high-risk balances to the relevant manager.
• Ensure all collections activity is conducted professionally and in line with company standards.
• Billing & Invoicing
• Assist with the preparation and issuing of client invoices in Xero, ensuring accuracy against work completed and SLA agreements.
• Set up and maintain client debit order mandates to facilitate monthly collections from clients.
• Allocate and reconcile incoming payments against the correct debtor accounts within agreed timelines.
• Liaise with the advisory and management accounts teams to confirm work completion and resolve any billing discrepancies.
• Creditors & Bank Processing
• Process supplier invoices in Dext and Xero, ensuring correct coding and timely payment.
• Perform basic bank statement processing and transaction matching.
• Assist with monthly bank reconciliations and flag unresolved items to the Financial Controller.
• Maintain an organised and up-to-date aged payables list
• Reconcile supplier statement to supplier accounts in Xero, and liaise with supplier if there are any discrepancies.
• Query Management
• Act as a first point of contact for internal and client-facing billing and invoice queries.
• Maintain professional and responsive communication with clients and internal stakeholders at all times.
• Escalate unresolved or complex queries to the Financial Controller with appropriate context and documentation.

Requirements

• Minimum 2-4 years' experience in a bookkeeping or finance administration role
• Strong working knowledge of debtors, creditors, invoicing, and reconciliations
• Experience with accounting systems such as Xero, Sage, or similar
• High level of attention to detail and accuracy in financial processing
• Strong communication skills, particularly when dealing with client queries and collections
• Ability to manage deadlines and work in a fast-paced, high-volume environment
• Proficiency in Microsoft Excel (intermediate level preferred)
• A proactive and organised approach with strong problem-solving ability
• Relevant qualification in Accounting / Finance / Bookkeeping (advantageous)
• A genuine interest in growing into a broader accounting role over time

Desired Skills:

• Microsoft Office
• Accounting
• Finance
• Bookkeeping
• Xero
• Sage
• Financial Controller
• Invoice queries

Desired Work Experience:

• 2 to 5 years