Creditors/Accounts Payable Clerk

Purpose of Job:
Responsible for the end-to-end reconciliation of a company’s financial obligations to its suppliers. This role ensures that all goods and services received are accurately recorded, verified, and paid for within agreed-upon terms to maintain healthy vendor relationships.
Key Responsibilities:

Invoice Processing: Receiving, verifying, and capturing supplier invoices and credit notes into ERP system.
Three-Way Matching: Reconciling supplier invoices against purchase orders (PUR) and Goods Received Notes (GRN) to ensure accuracy before payment.


Statement Reconciliation: Monthly reconciliation of supplier statements against the company's supplier ledger to identify and resolve any discrepancies or missing documents.


Payment Preparation: Compiling payment schedules and preparing remittance for management approval. Ensure all payments are processed in line with agreed Supplier terms and due date deadlines


Query Resolution: Communicating with vendors and internal departments to investigate and resolve billing errors, disputes, or payment delays.


Compliance & Reporting: Ensuring all invoices are VAT compliant and generating monthly creditor age analysis reports for management review. 


Cash flow forecasting:  Calculating and reporting on future commitments using system reports and supplier statements.