Events Coordinator

JOB DESCRIPTION INFORMATION:
 
Job Title:                               Events Coordinator
Employment Type:             Temporary to Permanent (3-month Contract)
Work Model:                        Onsite
 

JOB CONTEXT:
We're looking for an energetic and highly organized Events Coordinator to join our team and help bring exciting events and marketing initiatives to life. This is a fantastic opportunity for someone who is passionate about planning, creativity, and delivering memorable experiences.
In this role, you will support the marketing team with a variety of promotional activities while coordinating and managing events from concept to completion. From corporate conferences and exhibitions to special events and brand activations, you'll play a key role in ensuring every detail is flawlessly executed. The ideal candidate is proactive, detail-oriented, thrives in a fast-paced environment, and enjoys juggling multiple projects while creating exceptional experiences that leave a lasting impression.


Key Responsibilities:

• Assist with Marketing Campaigns: Help plan, execute, and monitor marketing campaigns across digital, social media, and traditional channels.
• Market Research: Conduct research into customer trends, behaviors, and competitor activity to inform marketing strategies.
• Event Coordination: Assist in planning, overseeing, and executing community events, sponsorships, and promotional activities by managing the entire event process from concept to completion, including setting objectives, timelines, and action plans.
• Data Analysis: Analyze campaign performance and customer data to provide insights and report on results.
• Brand Support: Help maintain brand consistency across all marketing materials and channels.
• Administrative Support: Complete administrative tasks related to marketing projects, including scheduling, reporting, and coordination with internal teams or external vendors.
• Client Liaison: Work closely with clients to understand their event requirements, preferences, and budget. Develop customized event proposals and ensure all client expectations are met or exceeded.
• Venue and Supplier Coordination: Research, select, and negotiate with venues and suppliers (such as caterers, decorators, and technical support). Manage all logistics, including setup, décor, and audiovisual needs.
• Budget Management: Prepare and manage event budgets, track expenses, and ensure events are delivered within budget.
• Marketing and Promotion: Collaborate with marketing teams to promote events through various channels, reach out to potential sponsors, and manage advertising efforts.
• On-Site Coordination: Oversee all event operations, troubleshoot issues, and ensure the event runs smoothly.
• Legal and Compliance: Ensure all events comply with legal, health, safety, insurance, and risk management requirements.
• Post-Event Evaluation: Conduct post-event analysis, gather feedback, and prepare reports to assess success and identify areas for improvement.

• Bachelor’s degree or diploma in Marketing, Communications, Business, Hospitality, Public Relations, Communications, or a related field.
• Experience in marketing, event planning, or a related field.
• Strong administrative, organizational, and project coordination skills.
• Experience coordinating events, promotions, sponsorships, or community initiatives.
• Ability to conduct market research, analyze data, and prepare reports.
• Experience liaising with clients, suppliers, venues, and other stakeholders.
• Knowledge of social media, digital marketing, and brand management principles.
• Experience managing budgets, timelines, and multiple projects simultaneously.
• Strong communication, problem-solving, and customer service skills.
• Ability to work effectively in a fast-paced environment and manage on-site event operations.
• Proficiency in Microsoft Office and marketing or project management tools is advantageous.

• Communication and Interpersonal Skills: Strong written and verbal communication, negotiation, and customer service abilities.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint), basic knowledge of content management systems (CMS), familiarity with social media platforms, event management software and digital marketing tools for planning and communication.
• Analytical Skills: Ability to interpret marketing data and provide insights.
• Creativity: A creative mindset with an interest in brand storytelling and innovative marketing ideas.
• Organizational and Project Management Skills: Strong organizational and time management abilities to handle multiple tasks and meet deadlines, ability to manage multiple projects and deadlines simultaneously.
• Teamwork: Ability to work collaboratively in a team environment and adapt to feedback.
• Creativity and Problem-Solving: Innovative thinking to enhance event experiences and resolve issues as they arise.
• Leadership: Experience leading and motivating teams, often in fast-paced environments.